How Businesses Can Securely Share Data and Collaborate Between Various Networks

Any organization’s most valuable asset is its information because it is integral to decision-making, forecasting, and resource allocation. And the more accurate, timely, and consistent information is to business operations, the better one can respond to changing customer needs. Hence, constant and effective data sharing is the key to business success. However, for some verticals, sharing files between different networks is a challenge.

Sharing files across multiple networks can present some bottlenecks, and the costs and difficulties involved in setting up the necessary infrastructure can make this process time-consuming, inefficient, and expensive.

The primary goal of this article is to help businesses understand how Triofox can protect their valuable data and share it across distributed networks to work more efficiently.

Data Sharing Between Isolated Networks Made Easy

Users can quickly share data among themselves and external business partners for collaborative work in today’s digital world. As a result, data is a vital aspect in enhancing performance and productivity, regardless of the type of business. As an enterprise, however, ensuring that data is transmitted securely can be difficult.

In an environment where the business data is located on isolated networks, there should be an easy way to share files securely and efficiently across them. But that is not always the case. Here is a real-life scenario:

An agency operating in different locations needed an easy way to move exported data to other networks. They accumulated several GB per day of emails with their workflow and required a solution accessible to 100-200 users. However, they used the manual approach to data sharing. Employees from other networks had to upload data from the virtual machines in their lab environments to cloud applications to make them accessible to other employees. Currently, they use Accellion to copy the files between networks manually. Both processes proved challenging as they have about 5 TB of information, and on some occasions, large files failed to transfer. Matter-of-fact, they had several situations where the files did fail (smaller than 100GB).

Gladinet’s Triofox solution makes data sharing straightforward. Unlike the existing means of file sharing, it eliminates those extra steps where users have to copy data into an external cloud solution. Instead, users can quickly turn a folder into a web-facing folder, accessible to users on other networks via a mapped drive.

The way out is to deploy Triofox on one network, and have other networks connected to the desired folders using its mapped drive.

Cost-Effective Alternative to Datto BCDR Appliance for Small Business Customers

Businesses can also benefit from Triofox’s scalable cloud backup and disaster recovery solution, which has a lower total cost of ownership, more flexibility, and, of course, security. For many firms, integrating disaster recovery and backup services is essential. In addition, customizing services to meet your company’s demands fosters trust and can help decide its profitability.

Because cost might deter using cloud services, consolidating different cloud services products for efficiency could be a game-changer. Many firms fail to establish an adequate backup plan for business continuity and disasters because the cost is a decisive issue for them when picking a backup solution.

Our BCDR strategy combines on-premises capabilities with cloud-based storage to preserve data for clients’ business needs and make it accessible whenever and wherever they are needed. Triofox accomplished this using version control to the files, and it keeps snapshots and full logs of file modifications.

Triofox’s sync and share feature turn on-premises file servers into private file sharing servers and a centralized data repository as files are stored at multiple locations on different devices. Hence, they act as backups, and previous versions can easily be restored.

Simplified Access & Management

Businesses need a simple product to deploy and manage while providing a simplified data-sharing experience across networks or geographies to increase productivity and improve efficiency.

Dispersed teams have created a demand for a more efficient data-sharing solution that utilizes existing infrastructure to efficiently distribute information among a broad set of data partners. Some solutions are so complex that users have to reach out to the IT department to share large files or specific file formats, increasing employee frustration and reducing productivity.

Secure File Sharing for External Collaboration

Compliance problems arise when businesses entrust their data to third-party cloud services during file sharing. Not only do they open themselves up to lawsuits, but they also risk leaking vital information to big players. However, with Triofox, businesses gain the flexibility of a public consumer cloud service without compromising control over corporate data. Its key features are mobility, ease of access, and security.

Triofox provides advanced drive mapping technology in its solution. It is the perfect option for businesses with security concerns about using external cloud storage for sensitive information. The mapped drive provides:

  • Endpoint encryption.
  • On-demand synchronization.
  • Local file caching.
  • Binary differential uploads.
  • Other optimizations for files and folders to be accessed over the Internet.

Triofox offers centralized control over data permissions and updates, missing when end-users engage external cloud storage services like Dropbox. 

In all, Triofox offers a holistic solution to corporate data sharing and proactive backup services for disaster recovery.

To learn more about how Triofox can better suit your organization’s needs, request a demo

What is Offsite Backup?

Traditionally the purview of large, multinational firms with complex operations, offsite backups remains a core component of any Disaster Recovery Plan. To ensure you can recover from an event, you’ll need to enforce a strict backup schedule. However, if you host the backups in the cloud or on your network, you could still be at risk.

The rising trend for cybercriminals using ransomware has put all organizations at risk. By the end of last year, 43% of cyberattacks targeted small businesses. A single ransomware attack succeeding can bring a company’s operations to a halt. Even if the organization has backups available, ransomware can encrypt those files and render all of them useless. With an offsite or offline backup, you can ensure you’re able to recover from a ransomware attack.

Triofox adds ransomware protection and alerts to your file servers. It will monitor the Triofox clients for any unusual activity and shuts them down if it sees a possible attack. It also adds versioning and offsite backup of your file server, which allows IT to recover from any attacks or accidental deletions.

Triofox also protects your data from accidental deletion or unexpected corruption with version controls at the file level. Meet compliance requirements and track system changes with audit traces and file change history.

What Are Offsite Backups and Why You Should Use One

It’s good practice to create regular backups of your work information. How and when you schedule your backups will depend on your company’s operations. It’s become possible for hackers to find your backup files (connected as storage media or on cloud services) and encrypt the data with ransomware attacks.

An offsite backup traditionally prevents this by keeping a copy of your backup offline at all times. If a ransomware attack succeeds, criminals won’t be able to infect that copy, allowing you to recover to a specific point once you’ve removed the infection.

With Triofox, your private cloud backup data repository is also an active, shared workspace that can be accessed directly when your file servers are unavailable. Or you can instantly spin up a new environment by restoring the file server network shares to a new off-site location.

Why Are Offsite Backups Important?

Every company should ensure it limits its attack surface. If a single one of your employees falls for a phishing scam, it could lead to a ransomware infection spreading throughout your corporate network. Keeping an offsite backup is your last line of defense against the latest cyber attack types. You should always have one of your backups in a cold (disconnected) state and only connect that back up to your live (connected) system when necessary.

Where Should You Store Your Offsite Backups

To ensure your backup remains protected at all times, you’ll want to consider where you’ll be storing your offsite backup. Although the name offsite implies you should keep it at a different location to your corporate office, this depends on your company’s business operations. If there’s any chance of a natural disaster influencing your offices, remove your backups and keep them safe in a second location. For most offices, it’s enough to store the backup in the office, disconnected from any of the networks or devices.

Maintain worker productivity with direct access to your backup repository with triofox when your file servers are offline. Backing up file server network shares and folders on remote devices also creates a live fail-over environment.

What Are the Benefits of Having Offsite Backups

By including an offsite backup in your disaster recovery plan, you can recover from a catastrophic data loss event. Cyberattacks will continue to increase, and the tools criminals deployed will become more sophisticated in the coming years. Keeping an offsite backup as a last line of defense is good cybersecurity practice.

What Types of Offsite Backups are Available?

You can use either physical or cloud storage for your offsite backups. The primary consideration is to ensure it supports your business process while remaining secured from your company network. Although cloud storage is one of the offsite backup options, it’s safer to use physical storage to stay under lock and key for better security.

Leverage AWS and Azure cloud services. With triofox, synchronize local file server network shares to designated AWS or Azure accounts for business continuity.

Triofox also enables branch office file server synchronization. Synchronize files and folders from remote branch offices to headquarters for business continuity.

Using Triofox to Establish and Manage Your Remote Access Environment

Triofox makes it easy for you to manage your remote access environment and secure your essential company files. You can set up your remote access using existing permissions while staff can access the information needed to remain productive.

You can also leverage local data centers for business continuity by synchronizing local file server network shares to local data centers.

To see how Triofox can help your organization and improve your disaster recovery planning with offsite backups, request a demo today.

Offsite Backup Solutions for Disaster Recovery

Version control and file retention represent the core of all solid data protection strategies. Make sure you’re supporting both with offsite backup solutions.

Storing backups remotely enhances their security and reliability, ensuring they’ll always be available. Unlike local backups, they can’t succumb to physical disasters in a business or security breaches that target the corporate network.

Triofox helps ensure business continuity by leveraging the cloud, file synchronization, and more.

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How Offsite Backup Solutions Support Disaster Recovery

Offsite backup solutions store copies of your company’s most critical information in a physical location separate from that of your main business operations. This may be a different building, the offices of professional backup services, or in a digital location such as on a public cloud.

Storing backups off-site has many advantages in terms of disaster recovery. They’ll allow you to:

Stay Operational Even If the Office Is Not

If a disaster affects your physical business’s location, such as your office, offsite backups mean your data remains available even if your office is not. That leaves you free to transition to a remote workforce or acquire a new office space to quickly resume operations.

Never Lose Critical Business Information

Offsite backups are usually disconnected from other parts of your data ecosystem. That makes them harder to access, corrupt, or steal. With them, threats like ransomware attacks are neutralized, and you’ll never have to worry about losing copies.

Leverage Multiple Backup Methods

Since offsite backups are typically digital in nature, it’s easier to produce multiple copies of your backups. You can keep a digital copy on your local server, a secondary copy on the cloud, and a tertiary copy with a technology provider.

Get Up and Running Faster

Disruptions to your operations may damage your revenue stream unless you can return to normal operations quickly. Offsite backups make it easier to get up and running faster, thereby minimizing the potential fallout of an incident.

Embrace Business Continuity with Remote Backup Solutions in Triofox

Triofox supports disaster recovery and business continuity with robust backup and file server synchronization capabilities. Together, these features keep you up and running no matter what happens in the world. We accomplish that through four primary strategies:

  • Private cloud backups: If your file servers are ever offline, we’ll help you maintain worker productivity with a backup repository on a private cloud.
  • Public cloud backups: Make the most of your AWS or Azure accounts by harnessing them for offsite backups.
  • Branch office file server synchronization: Keep your files synchronized across your organization – from remote branch offices to headquarters.
  • Data center synchronization: Ensure everything on your Windows file server remains frequently backed up at a data center in your region.

Augment Your Business Continuity Strategy with Triofox

Developing an effective disaster recovery strategy is just one step in your wider business continuity plan. Make sure it includes offsite backup solutions. By storing your backups off-site, you gain extra security and reliability if a disaster affects your physical business location. With Triofox, harnessing offsite backups is easy. Enjoy the ability to resume operations anywhere, at any time.

Ready to get started with Triofox? Sign up for a free trial today.

Empower Your Employees with Secure Remote Access Using Triofox

If your company is transitioning to a remote workforce in response to COVID-19, you may have encountered the unique challenges associated with providing your work-from-home employees the needed access to company resources and data.

Triofox enables on-premises file server access by leveraging cloud technology with secure remote access to keep your daily operations flowing. Here’s a closer look at secure remote access and how it can expedite your organization’s transition to remote work.

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What is Secure Remote Access? A Quick Definition

Secure remote access refers to security policies or strategies taken to protect the transmission of sensitive data when accessed from devices or networks not controlled by the company.

Why Secure Remote Access Matters

As internet-connected devices and digital processes have flourished in the modern work environment, many organizations no longer bind their workforce to a single location. Employees can now access company resources and networks remotely from a constellation of devices and locations.

While this affords many salient benefits to organizations and their workers, it also renders traditional data security measures obsolete. Old ideas about access control via endpoints and passwords fall short in remote environments because they rely on the physical presence of an employee in the office using a pre-secured set of devices.

Secure remote access, on the other hand, ensures anyone who remotely accesses your file server or network is authenticated and uses a secure internet connection. It essentially is another layer of security between your users (or workers) and your data. Before allowing a user to connect to your file server, the application running a secure remote access policy may check for:

  • Security: Confirms that connected systems have updated antivirus and firewall, that all patches are present, and that no dangerous processes are running.
  • Single Sign-On (SSO) measures: Authenticated users can access certain resources with their initial login credentials.
  • NTFS Permissions : Existing permissions on your file server will be applied to remote users.

Get Secure Remote Access for Your File Server

Triofox simplifies remote access to your Windows file servers by providing a clean, secure interface for your remote workforce. It doesn’t take any files or data out of your file server. Rather, it introduces a robust secure remote access policy to empower your employees to connect securely to the resources they need. With Triofox, you’ll enjoy:

Single Sign-On and Two-Factor Authentication

Triofox can integrate with Azure AD and other SAML 2.0 compatible identity services. Once your users have authenticated themselves in Triofox, they’ll have the same access to your company’s file servers when working from home or their remote workspace as they would at the office.

Endpoint Encryption

The platform will automatically encrypt any data at all endpoints, ensuring that your most sensitive information never leaves a secure environment no matter where your workers access it.

Advanced User Controls

This lets you inherit existing user and role permissions from your file server and apply them to your remote workers’ devices with ease. It also allows users to simplify their login processes using Active Directory.

Choose Fast, Secure Deployment with Triofox

As business processes become less reliant on or restricted to a physical location, data security and remote access have become a focal point in operations. Secure remote access is just one of the many benefits Triofox delivers to companies seeking a rapid solution that supports a mobile workforce. Enhance access to your file servers with a simple, secure solution. Try Triofox for free now