Migrate Data to Cloud

Cloud computing and storage was one of the major enablers of businesses around the globe over the last decade. It may have started as a buzzword in 2010, but the infrastructure that supports cloud adoption can now transform how your company and employees perform work. Analysts expect the global public cloud services market to reach $623.3 billion by 2023.

Cloud migration also means different things to different organizations. A single team may not need all the company information available in the cloud, so you may want to implement a hybrid system that only provides access to specific files from outside the network. With Triofox, you can quickly migrate the on-premises data to the cloud and set up a remote access solution that remains secure while enabling remote work.

What Happens When You Migrate Business Data to the Cloud?

The cloud is the term you use for information that remains accessible from outside your corporate network. Once you move your data to the cloud, your staff can access files and folders from any connected device using a secure connection. Every company will have different needs, so the cloud migration strategy you use should consider your business needs. Triofox helps you to use your existing IT infrastructure as part of your cloud deployment.

Why Should You Migrate Your Business Data to the Cloud?

To understand the benefits of moving your business data to the cloud, you’ll need to consider your current pain points. If you regularly consume more IT resources than you have available, a cloud service can help you overcome those challenges. Some of the biggest benefits of cloud migration include:

  • Reduced cost of resources as you only pay for what you use.
  • Improved redundancy as you no longer depend on on-premises servers.
  • Increased performance of the IT systems and greater productivity from your resources.
  • Greater elasticity and self-service provisioning.

How Is Your Data Stored in the Cloud?

All your business-critical data that’s in the cloud still exists on servers. The difference is that you’re no longer responsible for provisioning and maintaining your servers (unless you opt to deploy a hybrid cloud model. Most organizations prefer a hybrid model as it gives you control over specific parts of your IT infrastructure while making service providers responsible for other portions.

If you want to deploy only some of your business data to the cloud, you can use Triofox for your cloud migration strategy. The software enables you to provide remote access from any workstation with a secure connection to either on-premises file servers and other data or third-party cloud services.

How to Establish a Secure Connection to Retrieve Data from the Cloud?

Every implementation is different and uses a variety of cloud migration services that will influence how you find your information. Triofox enables you to configure and map a cloud network drive accessible from your employee’s workstation or mobile device. If your organization uses Microsoft Active Directory, you can maintain your current network and drive structures while granting access to the specific file server shares to your employees.

Start Your Cloud Migration Checklist by Checking Out Triofox

Triofox is a smart and secure way to start your cloud migration checklist. It ensures you control all your data sources from a single management console without increasing data sprawl. Using your existing network layout, on-premises infrastructure, and employee credentials, you can start your cloud migration with Triofox quickly.

If you want more information about how to migrate to the cloud using Triofox, schedule a demo with us today.

Access File Servers Without a VPN

Many companies struggled to comply with government regulations and stay at home orders that aimed to keep staff safe during the COVID-19 pandemic. For some, it was more complex than simply setting up a Virtual Private Network (VPN) and allowing staff to work from home.

Governments around the world had to act quickly to slow the spread of the virus, but the best way to protect populations was to enforce the necessary social distancing. The boost this gave to remote work technologies hasn’t gone unnoticed. Stock prices for companies who were perfectly poised to provide remote work tech skyrocketed.

Similarly, employees who had to perform duties from home found that productivity stayed the same or even increased. While work from home has been on an upward trend over the last ten years, since the start of 2020, it is now part of good business practice for your organization to establish an effective and secure remote access solution. If your company operates in an area or territory where VPNs are illegal (like the United Arab Emirates), you can still implement remote work and it may even be a better solution than a traditional VPN.

Why are VPNs Illegal in the UAE?

In July last year, the UAE’s President, His Highness Sheikh Khalifa bin Zayed Al Nahyan published a royal edict banning the use of VPNs. In an attempt to combat cybercrimes, the law states that anyone using a fraudulent computer network protocol address (or IP address) to commit a crime or just to prevent discovery will face imprisonment and have to pay a hefty fine.

The wording of the law may leave some VPN providers guessing if there are any loopholes, as the two major telecom companies (Etisalat and Du) does provide the service legally. Seeing as the majority of residents living and working in the UAE are foreigners, the law creates an inconvenience for individuals and companies alike.

The UAE isn’t the only territory that banned VPNs. Currently, the following countries have laws prohibiting or limiting the use of these networks:

  • Russia, Belarus, North Korea, Turkmenistan, Iraq, and Turkey have implemented complete VPN bans
  • UAE, Uganda, and China have tightly regulated or partially blocked VPNs

For companies operating in these territories, there’s no upside to not complying with the regulations. In the UAE, some VPNs may still work but if you’re operating your business and relying on remote work, it’s definitely not worth the risk. Besides, VPNs are no longer the most efficient remote work tech available today.

What are the Drawbacks of VPNs?

VPNs are actually an outdated technology. It’s been around for ages and has received little to no updates except slight improvements with the encryption used by these connections. Other drawbacks include slowing down your internet connection, becoming costly at scale, and requiring excessive admin effort to maintain.

Some services may also block VPNs and prevent access, making the effectiveness of this solution uncertain. The worst providers have little scruples and could be selling your browsing and internet habits to a third party. Although most corporations won’t use a VPN service that has a bad reputation, if you don’t know what’s going on in your network, it could put your organization at risk.

A final drawback of VPNs is that it grants complete access to the company’s internal networks that could see personal devices infect the IT system with malware or viruses. With newer remote work technologies available, the effort, risk, and uncertainty regarding VPNs should make it a final resort instead of a preferred solution.

How Does a VPN Work?

VPNs allow you to access resources on a network by transferring your connection via an encrypted channel (also called a tunnel or pipe). The destination will see your address as originating from within the network and as such, allow you to access files, services, or other infrastructure via the VPN’s server.

Any request from your device will go to the VPN server before it re-routes you to the required network resources, usually encrypting the request between the origin and destination. It’s these additional routing paths required between you and the destination that will influence your internet speeds, leading to inefficient connections.

Are There Viable VPN Alternatives Available?

You don’t have to move your company servers to a cloud service to enable remote access. With Triofox, it’s still possible to provide secure access to your file servers while your staff works from home. You can implement remote work that’s compliant with the applicable laws and without having to expose your servers to the internet.

Benefits of Triofox for Remote Access to On-Premises File Servers

To provide companies with secure, efficient, and compliant remote access, Triofox comes with a host of features. Triofox is an easy-to-use, encrypted solution that outperforms VPN in most metrics. Here are some of the primary benefits you get from using Triofox.

Assures Safe and Secure Remote Access to File Servers

Instead of implementing cloud storage that will increase data sprawl in your organization, you can retain your existing file server deployment while enabling secure remote access. Triofox allows you to connect directly to your on-premises file servers and network drives without having to implement any additional solutions or elevated security controls.

Reduces Need to Retrain Users

Some VPNs are complex to operate and maintain, requiring additional training for your users and administrators. Troubleshooting issues with a VPN is complex and time-consuming. With simplified and encrypted access to your company servers, you won’t need to spend additional time and resources on educating your employees on the safe use of a VPN.

Triofox integrates with your existing active directory and NTFS permissions, eliminating the need to administer multiple access control solutions. For employees, it’s easy to use and works just like any mapped network drive or file explorer.

Works Like Cloud Storage Using Your Own Servers

Users can access all their work files as the sharing and security settings extend to remote locations without requiring a reconfiguration of your IT systems. Triofox provides you with Office365 integration to help you get back to work quickly. You also get support for offline folders to keep staff productive even when internet connections aren’t available. To keep everyone on the same page, you have on-demand synchronization and parallel data transfer for large files.

Comes with Loads of Security Features

Endpoint and connection encryption keeps all communications secure, while staff will only have access to the files and folders you already permitted them to use. Additional security features include two-factor authentication (2FA) with support for both Google Authenticator and Amazon MFA or DUO.

Keeps Staff Productive from Anywhere

Once workers aren’t sharing a workspace, it’s a challenge to keep them informed about progress and prevent mismatched data. Triofox helps you by providing version control, file locking, and conflict detection. Alerts and change notifications help prevent any mistakes from creeping into your workflows and ensures all employees know what another is doing while working remotely.

Consider Triofox as Your Remote Access Solution

Triofox brings new efficiencies to workforces who are required to work remotely. With VPNs, the admin effort is massive while access is slow or in some cases, prohibited. As Triofox extends your file servers’ NTFS permissions and integrates with your active directory, it enables collaboration from any remote location. You can reduce the costs associated with VPN solutions, minimize your data sprawl, boost your remote work productivity, and enforce all data security just like within your corporate network.

Simplify your file server management and ensure compliance with Triofox even when moving to a mobile workforce. To see how it works, sign up for a free trial today.

5 Remote Access Risks to Prevent (Plus How to Simplify Your Home Security)

As you work from home to adapt to the new normal, you could be unaware of the threats posed to your home security.

At the office, the IT department ensures that corporate data is protected by correctly updating corporate devices. This is also done by setting up anti-malware software in their organization’s network and devices such as anti-spyware, antiviruses, and firewalls.

However, when you shift to remote work and use your personal devices and network, you can’t guarantee their safety because they are not under the management of the IT Team. This lack of protection increases the risks of being attacked.

When you leave your devices unmanaged, they become vulnerable to hacker infiltration and corruption by malware. In effect, when you try to access the corporate network through VPN with your devices in this state, it’s as if you’ve turned them into Trojan horses. Neglecting your home security can make your devices carriers of malware that may eventually result in a corporate nightmare.

According to a survey led by Malwarebytes, a cybersecurity firm, remote workers inadvertently expose 20% of their organizations to security breaches. As a consequence, their organizations literally had to pay the price for the damage caused by malware infections and security breaches.

You can prevent this from happening by identifying remote access risks and learning how to simplify your home security.

5 Remote Access Risks You Need to Know

Keep your organization’s network safe by knowing the top five remote access risks you must prevent:

1. Weak Remote Access Policies

You may unknowingly make your network more susceptible to hacking by connecting to an unsecured Wi-Fi network, visiting harmful sites, or downloading dangerous software. Plenty of legacy firewall rules permit entry to most areas of the VPN, making your network more accessible to attackers.

No matter how secure your Virtual Private Network (VPN) is, you have to be careful of sudden cyberattacks. For your company, it’s safer to base access on user identity. Only grant certain groups limited access depending on what the job requires. More access can be given when needed.

Use network segmentation and layer 7 control to lessen the movement of an attacker. You should also patch internal servers and clients, as well as take advantage of advanced threat prevention capabilities, and use an antivirus to counter infiltration.

2. A Deluge of New Devices to Protect

Since the workforce has shifted from being on-site to remote, it has become a challenge for security teams of organizations to determine which devices they must protect. While there are organizations that let their employees bring their work devices home, others are permitted to use their personal devices for business purposes.

For this reason, security teams must be able to install, manage, and support security products even while the users are at home.

Begin by expanding endpoint security to remote employees. You have to broaden both the detection and response capacity along with the endpoint security.

Decide which endpoint and network solutions apply to your geographically distributed workforce. Choose solutions that counter fileless attacks, malware, exploits. They must not only prevent these threats but be able to notice suspicious behavior.

Only allow trusted devices to connect to the corporate network.

3. Lack of Visibility into Remote User Activity 

Security teams have trouble keeping track of remote endpoint devices for malware and other cyberthreats because they cannot see the remote user’s activity and traffic inside the network. As a result, it makes it harder for them to check if there are threats from remote users or see if an attacker who can transfer to the hosts of the network has penetrated a user’s device.

Instead of going for point solutions, look for security platforms that boost integration between systems. This lessens the need to keep switching between tools and all data becomes more visible, even remote user activity.

4. Users Mixing Home and Business Passwords

If you tend to recycle your passwords, you should stop it now. Using the same password for different websites or accounts means that if one of them becomes compromised, your password could get posted on a site such as pastebin.com. Then attackers will be able to take over every account you own, even the ones you use for work. You wouldn’t want that to happen, would you?

Using personal devices and networks makes this worse since the standard of security is not as high as it is in the office.

As a precautionary measure, security teams must teach users how to tell if they are being phished, advise them to create strong and unique passwords, and use a password manager especially if they have a hard time remembering their passwords. Enforce multi-factor authentication and client certificates. Everyone in the organization should be informed of this, especially if they do not have an on-site email or network security.

5.  Opportunistic Phishing Attempts

The COVID-19 pandemic has brought with it a lot of uncertainty and has also given scammers an excellent opportunity to phish. They influence users to click on malicious links by instilling fear, panic, and urgency. This is why the Coronavirus Scam has so many victims. When users get overwhelmed with information about the pandemic, it pushes them to indiscriminately click on every link related to it.

In order not to become a victim of phishing, employees should be informed about how to detect and report suspicious emails. They should also be instructed to keep their email security updated and their endpoints protected.

If you simplify your home security, you’ll be able to fight against these threats effortlessly. You can do this with the secure remote file server access using Triofox.

Simplify Work from Home Security with Triofox

Triofox provides remote access using agents to connect to the corporate network via HTTPS. These are some of the advantages of using it for remote work:

Simplifies remote access

It makes remote access so easy that users don’t need the training to be able to access it. It gets rid of VPN headaches and support calls. You don’t have to move to the cloud.

You are also provided a mapped drive that’s similar to the one connected to the file server.

Makes remote access just as secure as working in the office

It insulates corporate networks from unmanaged devices. This eliminates the threat from unmanaged networks and devices that can easily be hijacked to create Trojan horses that use VPN connections as infiltration conduits.

Helps control your unmanaged endpoints

Triofox’s management console provides policy-based administrative controls that prevent or protect against suspicious behavior on the client’s server. These are: 

  • Stopping executables and zip files from being run from mapped drive. You can be sure that there wouldn’t be any unwanted access to your files through the mapped drive. You’ll be able to find the location of the data, who can access it, and how they’re using or sharing it. You can centrally manage users, access controls, and storage for each user if desired.
  • Auditing and reporting to keep track of suspicious behavior. Every activity is monitored so you know whether someone has hacked into your server or if malware is present. You won’t have to panic over a surprise security attack.
  • Endpoint encryption, remote wipe, and other data loss features. No need to worry about your files getting corrupted or accidentally deleted. You also don’t have to fear losing your data forever.

Stay Safe from Remote Access Risks

Cyber attackers are always on the prowl whether you’re working in the office or at home. You need to take the necessary measures to secure your network and devices wherever you go. You must be able to select a security solution that fits your remote team and educate them on how to spot these potential cyber threats.

Don’t let remote access risks ruin your business continuity. Keep remote access risks and other IT threats at bay by installing Triofox now. We mobilize your servers and increase your workforce’s productivity without sacrificing data ownership, data privacy, and security. We also help you achieve a seamless transition to remote working by securing your remote and mobile access to file servers.

Want to know how to safely share files in a remote office? Read our guide about secure file sharing.