How Businesses Can Securely Share Data and Collaborate Between Various Networks

Secure file sharing

Any organization’s most valuable asset is its information because it is integral to decision-making, forecasting, and resource allocation. And the more accurate, timely, and consistent information is to business operations, the better one can respond to changing customer needs. Hence, constant and effective data sharing is the key to business success. However, for some verticals, sharing files between different networks is a challenge.

Sharing files across multiple networks can present some bottlenecks, and the costs and difficulties involved in setting up the necessary infrastructure can make this process time-consuming, inefficient, and expensive.

The primary goal of this article is to help businesses understand how Triofox can protect their valuable data and share it across distributed networks to work more efficiently.

Data Sharing Between Isolated Networks Made Easy

Users can quickly share data among themselves and external business partners for collaborative work in today’s digital world. As a result, data is a vital aspect in enhancing performance and productivity, regardless of the type of business. As an enterprise, however, ensuring that data is transmitted securely can be difficult.

In an environment where the business data is located on isolated networks, there should be an easy way to share files securely and efficiently across them. But that is not always the case. Here is a real-life scenario:

An agency operating in different locations needed an easy way to move exported data to other networks. They accumulated several GB per day of emails with their workflow and required a solution accessible to 100-200 users. However, they used the manual approach to data sharing. Employees from other networks had to upload data from the virtual machines in their lab environments to cloud applications to make them accessible to other employees. Currently, they use Accellion to copy the files between networks manually. Both processes proved challenging as they have about 5 TB of information, and on some occasions, large files failed to transfer. Matter-of-fact, they had several situations where the files did fail (smaller than 100GB).

Gladinet’s Triofox solution makes data sharing straightforward. Unlike the existing means of file sharing, it eliminates those extra steps where users have to copy data into an external cloud solution. Instead, users can quickly turn a folder into a web-facing folder, accessible to users on other networks via a mapped drive.

The way out is to deploy Triofox on one network, and have other networks connected to the desired folders using its mapped drive.

Cost-Effective Alternative to Datto BCDR Appliance for Small Business Customers

Businesses can also benefit from Triofox’s scalable cloud backup and disaster recovery solution, which has a lower total cost of ownership, more flexibility, and, of course, security. For many firms, integrating disaster recovery and backup services is essential. In addition, customizing services to meet your company’s demands fosters trust and can help decide its profitability.

Because cost might deter using cloud services, consolidating different cloud services products for efficiency could be a game-changer. Many firms fail to establish an adequate backup plan for business continuity and disasters because the cost is a decisive issue for them when picking a backup solution.

Our BCDR strategy combines on-premises capabilities with cloud-based storage to preserve data for clients’ business needs and make it accessible whenever and wherever they are needed. Triofox accomplished this using version control to the files, and it keeps snapshots and full logs of file modifications.

Triofox’s sync and share feature turn on-premises file servers into private file sharing servers and a centralized data repository as files are stored at multiple locations on different devices. Hence, they act as backups, and previous versions can easily be restored.

Simplified Access & Management

Businesses need a simple product to deploy and manage while providing a simplified data-sharing experience across networks or geographies to increase productivity and improve efficiency.

Dispersed teams have created a demand for a more efficient data-sharing solution that utilizes existing infrastructure to efficiently distribute information among a broad set of data partners. Some solutions are so complex that users have to reach out to the IT department to share large files or specific file formats, increasing employee frustration and reducing productivity.

Secure File Sharing for External Collaboration

Compliance problems arise when businesses entrust their data to third-party cloud services during file sharing. Not only do they open themselves up to lawsuits, but they also risk leaking vital information to big players. However, with Triofox, businesses gain the flexibility of a public consumer cloud service without compromising control over corporate data. Its key features are mobility, ease of access, and security.

Triofox provides advanced drive mapping technology in its solution. It is the perfect option for businesses with security concerns about using external cloud storage for sensitive information. The mapped drive provides:

  • Endpoint encryption.
  • On-demand synchronization.
  • Local file caching.
  • Binary differential uploads.
  • Other optimizations for files and folders to be accessed over the Internet.

Triofox offers centralized control over data permissions and updates, missing when end-users engage external cloud storage services like Dropbox. 

In all, Triofox offers a holistic solution to corporate data sharing and proactive backup services for disaster recovery.

To learn more about how Triofox can better suit your organization’s needs, request a demo

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