Tag: secure file sharing

Optimizing Cloud Data Security and Efficiency with Triofox

For organizations navigating the challenges of data security and efficient file management, finding a robust, scalable solution is essential to stay competitive. When a leading cybersecurity and cloud services company sought an alternative to their existing file-sharing service, they discovered Triofox – a solution that provided them with enhanced control, better security features, and integration capabilities that aligned with their growth objectives.

This blog examines the company’s journey, highlighting the reasons behind its transition, the advantages it found with Triofox, and the broader relevance of this solution in the cybersecurity and cloud services industry.

The Quest for a Better File-Sharing Solution

A prominent provider in the cybersecurity and cloud services sector was at a turning point. With a strong presence across English-speaking regions, they catered to medium to large enterprises in sectors such as finance, healthcare, technology, and government. Their comprehensive services included network protection, data center and cloud solutions, and disaster recovery. However, as they expanded, they found that their existing file-sharing solution, Citrix ShareFile, presented limitations and high costs that no longer aligned with their operational goals.

Key Requirements:

  1. Cost-Effectiveness: With rising operational costs, they needed a solution that reduced expenses while enhancing functionality.
  2. Enhanced Security: As a company specializing in cybersecurity, they require robust security features that would ensure data protection and regulatory compliance.
  3. Flexible Integration: Their ideal solution would integrate seamlessly with their existing infrastructure, allowing for customization and branding flexibility to match their identity.

Identifying the Right Solution: Why Triofox?

The company’s search for alternatives led them to Triofox, which stood out for its secure data management and scalability capabilities. Triofox offered a suite of features that directly addressed the company’s needs and provided a foundation for growth and innovation:

  • Seamless Integration with Existing Systems: Triofox integrates smoothly with popular cloud storage options like Azure Blob Storage and on-premises systems. This flexibility ensured that the company could continue to leverage its existing infrastructure without disruption.
  • Real-Time Synchronization and Access Control: Unlike their previous solution, Triofox offered real-time synchronization and robust access controls, ensuring that users could access the latest versions of files with ease.
  • Cost-Effective and Scalable: Triofox’s pricing model was more affordable than their previous solution, making it ideal for scaling their operations without a significant increase in costs.

The Transition and Immediate Benefits

Once the company decided to move forward with Triofox, the implementation process was smooth and swift. Triofox’s intuitive setup and compatibility with existing systems allowed the company to transition its data efficiently and without disruption.

Key Benefits Realized:

  1. Enhanced Data Security and Control: Triofox provided additional security measures, such as customizable access controls, data encryption, and secure user authentication. This was crucial for the company, given its commitment to protecting sensitive client data.
  2. Improved Efficiency: With real-time synchronization and reliable access across teams, the company’s productivity improved, enabling employees to collaborate seamlessly on projects, regardless of location.
  3. Cost Savings: By switching to Triofox, the company experienced considerable cost savings, allowing it to allocate more resources to other strategic initiatives and innovations.
  4. Brand Customization and Flexibility: Triofox enabled the company to customize its file-sharing experience, aligning it with its branding and giving clients a more cohesive user experience.

Industry Relevance: Adapting to the Future of Data Management

The success of the company’s transition to Triofox reflects a broader trend within cybersecurity and cloud services. As businesses continue to expand, the need for secure, flexible, and cost-effective data management solutions is critical. Triofox offers a scalable approach to data security, allowing organizations to future-proof their operations by adapting to growing data requirements without sacrificing security or budget constraints.

Expert Insights

Industry experts agree that for companies in cybersecurity and cloud services, the ability to adapt to new technologies and enhance operational efficiency quickly is essential. “The company’s journey is a testament to the importance of innovation and flexibility in maintaining a competitive edge in today’s market,” says one cybersecurity expert.

Conclusion: Triofox as the Path to Agile Data Management

The company’s story demonstrates the transformative potential of choosing the right data management platform. With Triofox, the company was able to enhance data security, increase operational efficiency, and achieve significant cost savings, all while maintaining the flexibility to adapt to future growth.

For other organizations in the cybersecurity and cloud services sector, Triofox provides a valuable model for securing and managing data in an agile, scalable manner that aligns with industry standards and customer expectations.

Call to Action

Are you facing similar challenges in managing your data securely and efficiently? Discover how Triofox can help you enhance your operations, reduce costs, and stay ahead in a competitive digital landscape. Contact us today to learn more about how Triofox can be customized to fit your organization’s unique needs.

Unlocking Retail Success: The Power of Secure Remote Access Solutions

As the retail industry adapts to the demands of a more connected and mobile workforce, the need for secure and flexible remote access solutions has become critical. This blog explores how modern remote access technology can help retailers optimize operations, maintain data security, and deliver exceptional customer experiences. Through a case study of a retail organization in the UAE, we illustrate how the right solution can transform operations and empower employees to work from anywhere without compromising efficiency or security.

Addressing the Complexities of Remote Work in Retail

The retail industry has traditionally relied on in-person operations, making the transition to remote work and digital management challenging. Many retailers, especially those with a significant geographical presence, struggle to maintain secure access to internal systems and data across multiple locations. Factors like managing remote licenses, handling high-volume data, and meeting stringent security requirements add to the complexity.

The company in our case study faced these issues. Its infrastructure could not support a large remote workforce, leading to inefficiencies and increased security risks. The need for a modern solution that provided seamless access while integrating with its existing security framework was evident.

Moving Beyond Traditional Systems

Traditional systems like SharePoint or basic VPN solutions often fail to provide the flexibility and security needed for large-scale retail operations. They can be cumbersome to manage, lack robust security controls, and are not built to support the dynamic nature of modern retail businesses.

To address these limitations, the organization explored newer, more agile options that could act as an extension of their on-premises systems but with cloud-level accessibility and security. The goal was clear: they needed a platform to empower their team to access files, collaborate, and work securely from any device.

Choosing the Right Solution: Key Requirements

After an extensive search, the organization found a solution that checked all the boxes for secure remote access, advanced data management, and seamless integration with its existing technology stack. Unlike traditional platforms, this solution offered:

  • Simplified Remote Access Management: Enabling administrators to manage user permissions and licenses efficiently, even across multiple locations.
  • Advanced Security Integration: Compatibility with security tools like CrowdStrike, ensuring comprehensive protection against cyber threats.
  • Disaster Recovery and Business Continuity: Built-in support for data backup and recovery, ensuring operations could continue during disruption.

These features enabled the organization to transition smoothly to a hybrid work model, where employees could work on-site and remotely without disruptions.

Implementation and Impact

The adoption of this solution was a game-changer for the organization. Implementation was completed remotely, with minimal on-site support, reducing time and cost. Thanks to its intuitive design and similarity to traditional file servers, employees could quickly adapt to the new system.

The results were impressive:

  • Enhanced Operational Efficiency: With secure, on-demand access to files and tools, employees could work productively from any location.
  • Strengthened Security Posture: Integration with advanced security controls minimized potential vulnerabilities, protecting sensitive business data.
  • Improved Employee Experience: The flexibility to work from anywhere enhanced employee satisfaction and reduced operational bottlenecks.

Why Secure Remote Access Matters in Retail

For retailers, operational efficiency and data security are paramount. The ability to securely access internal systems from multiple locations can differentiate between maintaining a seamless customer experience and facing operational disruptions. As the retail landscape evolves, companies prioritizing modern, secure remote access solutions will be better positioned to adapt to new challenges and opportunities.

Expert Takeaways

Industry experts agree that retailers must prioritize secure and adaptable remote access solutions for their unique operational needs. By selecting a solution that aligns with their existing infrastructure and security protocols, retailers can enhance operational efficiency, reduce security risks, and ultimately drive business success.

Conclusion: A New Era of Flexibility and Efficiency in Retail

The experience of this retail company in the UAE highlights a broader trend in the industry: the shift toward flexible, secure remote access solutions that empower employees to work from anywhere. By moving beyond traditional systems and embracing a modern approach, retailers can optimize their operations and better serve their customers in a dynamic, competitive market.

Call to Action

Ready to unlock the benefits of secure remote access for your retail business? Contact us today to learn more about our tailored solutions and see how we can help you transform your operations for the future. Click here to try Triofox for free.

Enhancing Healthcare Operations with Cloud Technology: A Case Study

In the rapidly evolving healthcare sector, organizations are increasingly turning to technological solutions to streamline their operations and ensure compliance with stringent regulations like HIPAA. This blog explores how healthcare providers can benefit from adopting cloud-based solutions, highlighting a real-world case study of a healthcare provider’s successful transition to a more efficient and secure system. While the name of the provider has been anonymized, the journey and results remain a compelling example of cloud adoption in the healthcare industry.

The Challenge: Modernizing Healthcare Operations

Healthcare organizations face unique challenges in managing sensitive patient data while maintaining compliance with industry regulations. Many providers still rely on local server-based file-sharing systems, which can hinder operational efficiency and limit data accessibility. In healthcare, where timely access to patient information is crucial, these limitations can impact the quality of care. The provider in this case study struggled with a legacy system that was no longer adequate for their expanding needs, particularly when serving remote patients and coordinating care teams in various locations.

The Journey to a Cloud-Based Solution

The transition to a cloud-based system was driven by the need for a more efficient, scalable, and accessible data management solution. The goal was to find a solution that would maintain the familiarity of a local file server environment but offer enhanced accessibility and security. This is not an isolated need—many healthcare organizations are realizing that a traditional setup is no longer sufficient to meet the demands of modern patient care, particularly as telehealth and remote care models become more prevalent.

Identifying the Right Solution

The turning point came when the provider discovered a cloud-based solution that promised to act like a local file server but with the added benefits of easy access from anywhere, without the need for cumbersome VPNs, and crucially, full compliance with HIPAA regulations. This solution offered the convenience of drive mapping to the cloud and mobile access, making it possible for healthcare staff to access files securely on any device from any location.

Solution Details and Implementation

The chosen solution supports a small, agile team of six to eight users, primarily managing PDF files and patient records. It provides drive mapping functionality that replicates the experience of a local file server, allowing users to interact with their files in a familiar manner while benefiting from the flexibility and security of the cloud. With mobile device support, team members can securely access and share files from smartphones and tablets, making it easier to collaborate on patient care and respond to needs in real-time.

Results: Improved Efficiency and Compliance

For the provider, the transition to a cloud-based solution yielded immediate benefits, including improved data management, enhanced operational efficiency, and better compliance with HIPAA regulations. By eliminating the limitations of their previous setup, the team can now access patient information and share critical updates without delays, ensuring a higher standard of care. The cloud-based solution has also reduced the administrative burden on IT staff, freeing them to focus on other priorities.

Broader Implications for the Healthcare Industry

This case study is not just a success story for a single provider—it reflects a broader trend in the healthcare industry toward cloud adoption. As healthcare organizations strive to improve patient outcomes and adapt to new models of care, cloud technology offers a powerful tool for meeting these goals. The flexibility, scalability, and security of cloud solutions make them an ideal fit for healthcare providers looking to modernize their operations without compromising on compliance.

Expert Insights

Industry experts agree that the move to cloud-based solutions is a strategic imperative for healthcare providers aiming to stay competitive and compliant in a rapidly changing landscape. Cloud technology enables organizations to operate more efficiently, collaborate more effectively, and provide better patient care—all while adhering to critical regulations like HIPAA. This case study serves as a valuable reference point for healthcare organizations considering a similar transition.

Conclusion: Embracing Cloud Technology for Healthcare Transformation

The journey of this healthcare provider from a traditional, server-based system to a cloud-based solution demonstrates the transformative potential of cloud technology in healthcare. By overcoming the limitations of their legacy system, the organization has positioned itself to deliver better care and respond more quickly to patient needs, while maintaining the highest standards of data security and compliance.

Call to Action

If your organization is facing similar challenges and looking to enhance operational efficiency, data security, and compliance, it’s time to explore how cloud-based solutions can help. Contact us today to learn more about our tailored solutions and discover how we can support your journey to the cloud, ensuring a smooth and successful transition.

Securing the Future: Empowerment through Self-Hosted Storage Solutions

In an age where data is the cornerstone of business success, secure, efficient, and flexible file sharing and storage solutions aren’t just an advantage, but a necessity. Our self-hosted file-sharing and storage solutions usher in a new era of data management, providing organizations with unprecedented control, privacy, and security. Our platform is tailored to the individual needs of your business. It ensures that you retain full control over your data and enables seamless collaboration without compromising sovereignty or security. It’s not just about storing and sharing files — it’s about revolutionizing your data management, increasing operational efficiency, and protecting your company’s most valuable assets.

Dive deeper into how our Self-Hosted Solutions can transform your data management strategy. Learn more about empowering your business with unparalleled control, privacy, and security.

Empowering Modern Businesses: A New Era of Secure, Efficient File Sharing Without VPNs

In today’s rapidly evolving digital landscape, organizations urgently need secure and efficient alternatives to traditional VPNs for file sharing. On our latest website, we introduce a revolutionary solution tailored to meet these challenges. This innovative approach not only ensures the security of your sensitive data through robust encryption, but also promotes collaboration between teams, regardless of geographical boundaries. Imagine a platform that combines the best of security and simplicity, providing seamless access, unparalleled ease of use and removing the usual complexities of VPNs. This solution is all about empowering your team, optimizing workflows, and protecting your company’s most valuable assets from new threats. It’s tailored to the modern business that wants to combine security with simplicity, and revolutionizes the way we think about secure file sharing in the digital age.

Discover how our secure file-sharing solution can change the way you do business. Read more about our innovative alternative to VPNs and take the first step towards a secure, efficient, and collaborative digital work environment.

Why Manufacturers Still Rely On On-Premise Operations

In the age of remote work and digitalization, many companies are transitioning to a virtual workspace. However, there are still many industries that rely on on-premise operations, and manufacturing is one of them.

One such company is Arm, a manufacturer of cutting-edge automobile products. Unlike companies that have outsourced their manufacturing, Arm keeps most of their operations on-premise and under their control. In fact, they do 99 and a half percent of everything inside their facility.

One of the biggest reasons for this is the nature of their business. Manufacturing requires a lot of physical labor, specialized equipment, and tight quality control. It’s not something that can be easily outsourced or done remotely.

But that’s not the only reason Arm chooses to keep most of their operations on-premise. They also believe in maintaining a high level of control over their production process. By doing everything in-house, they can ensure that their products meet the highest quality standards and that their customers receive top-notch service.

Of course, this approach may not work for every company. Many businesses have found success in outsourcing their manufacturing, sales, and warehousing operations to cut costs and increase efficiency. However, for companies like Arm, where quality and control are key, on-premise operations are the way to go.

Simplify External Access to Internal Shares without Active Directory Management Headaches  

Eliminate Active Directory User Management Headaches

Organizations like Arm need to enable access to users in these manufacturing facilities who could be temporary workers or contractors to file server data in the central headquarter location. However, since these are temporary workers, Arm wants to avoid creating and managing their user accounts in their Active Directory environment. They also do not want all these temporary workers to use the same login and authorize access from different IP addresses, which is a security breach.

Arm was looking for a solution enabling access to company data from these remote manufacturing facilities and ensuring the user’s accounts are managed outside their Active Directory. This provides more manageable and more secure user management and the ability to have complete control of the file share access.

How does Triofox solve these issues without sacrificing security or control? 

As a file server mobilization platform that is focused on file server compatibility, Triofox simplifies the creation of external users or guest users while maintaining the typical file server controls. The secure file-sharing platform goes further to provide the added benefits of security features like auditing, reporting, and ransomware protection. 

This makes it much easier to secure external access to internal documents. If you want to collaborate with partners, distributors, suppliers, or vendors, you can provide remote access to corporate files and define how they will be accessed by users from external organizations. You’ll also be able to track any changes that they are making, increase the security of your corporate network and increase overall productivity. 

In conclusion, while many companies are moving towards virtual workspaces, there are still many industries that rely on on-premise operations. For manufacturers like Arm, maintaining a high level of control over the production process is essential. By doing everything in-house, they can ensure that their products meet the highest quality standards and that their customers receive top-notch service.

Please contact us to learn more about our secure mobile access and file-sharing solutions

How Triofox Mitigates Dropbox File Sharing Limitations for Publishing Firms

In recent years, more and more publishing companies have turned to the internet for marketing and distribution, and many of the editorial process steps are being replaced with technological advances. Technology has allowed them to skip many of the traditional steps in the editorial process. For instance, many publishers receive proposals or manuscripts online, through email or some other means, instead of having to be printed and sent to their location via postal services. This process requires trust. To uphold their integrity, every publisher has to assume responsibility for protecting clients’ files if they are going to be trusted. Clients expect their files would remain safe with the organization, and versions won’t end up being leaked to the internet.

However, secure file sharing is an essential function for any modern publishing company. To enable optimal performance, there should be an effective file system for consolidation between the various departments such as sales, marketing, management, development, and editorial.

This begs the question, “How do you ensure the smooth running of operations if file sharing is a stinging concern?” Surely wanting both security and file-sharing flexibility is an impossibility paramount to eating one’s cake and having it.

Well, Triofox says it is not. In this piece, we review a case study and analyze how the Triofox solution proved to be an effective, secure file server access integration that delivers on both ends.

Use Case – Technology Publishing Firm

Outlined below are the operations of a tech publishing firm, and how a tweak in their file-sharing solution inspired by the lead qualification process could optimize their operations.

  • Company A is a Tech publishing Firm that set up a VMware environment in a local data center to maintain control over data. However, because they require potential clients to submit files for estimation as a prerequisite to closing a deal, they need a client-facing application for those potential clients to upload their files.
  • They tried Juniper Extranet, but the interface wasn’t quite flexible, so they tried Dropbox. The latter didn’t quite work for them either.
  • They settled for having clients/ external users work directly from the file server. The external users are added to Active Directory under a specific organizational unit (a container object created within a Microsoft Active Directory domain on a server for holding different objects such as users and groups).
  • External user access is disabled/removed if the contract doesn’t fall through. But when a deal closes, they set up a site-to-site VPN for the customer to share data with them.

Two issues identified with this workflow include:

  • Multi-platform data redundancy
  • Scalability limitation of VPN

In the next section, we break down these issues and show why they found Triofox an optimal solution.

Multi-Platform Data Redundancy

Dropbox provides a very convenient and nearly unrivaled solution to file sharing among groups of individuals. It’s free and instant, which is great for multi-device file access and backup. However, Dropbox has certain security limitations for enterprises, two of which, in this case, are privacy and data redundancy.  This establishes the need to maintain a centralized data center and explains why many organizations opt for a private file server to keep a tight rein on their data. A process that entails developing custom permissions for each department as well as limiting access based on roles within those departments.

As with company A, to ensure the company has control over their data, data from Dropbox is replicated back to the file server, further burdening the IT administrators. The data redundancy limitations, if left unchecked, can lead to inconsistency issues for publishing firms (Multiply this issue with multiple writers and editors working on different projects in the organization, which could lead to multiple versions of the files existing on both Dropbox and the file server, making it difficult to keep track of file updates).

Meanwhile, when employees work with Dropbox, given the laxity in which data is being stored and shared, a slight oversight could lead to data falling into the wrong hands, a dicey situation in publishing as it can greatly tamper with profits.

Scalability Limitation Of VPN

Setting up a site-to-site VPN is not scalable. Site-to-site VPNs are established by connecting two gateways in separate locations via the internet. To create a site-to-site VPN, two VPN gateways, which could be routers or VPN connection devices, are set up in each location. This is neither scalable nor sustainable, especially with remote working gaining ground.

How Triofox Addresses These Problems

  1. Minimizes Duplication

Triofox is an enterprise file-sharing alternative to Dropbox. It eliminates the need to copy files to external cloud file-sharing platforms and maintains control over file access when shared with external clients, eliminating the visibility issue of Dropbox.

Also, extending the server’s functionality to include remote file access or a private cloud-like file sharing feature prevents data from being replicated on other servers or applications, reducing file duplication. This private file sharing option preserves the company’s integrity, as customers expect their data to be handled with confidentiality.   

  1. Keep Track of File Updates

Whatever department needs to cooperate, having a system where each party can collaborate without overwriting each other’s work is crucial. Triofox has a file locking feature that ensures no one can edit a file being worked on by another person. Its versioning feature also ensures that at any point in time, previous versions can be restored, keeping all parties working in sync as well as serving as a backup in the case data is erroneously deleted. Like with company A, once leads are converted to customers, they can easily collaborate with others on the project. If they are not, access can still easily be revoked.

  1. Maintain Control Over Data

With Triofox, they don’t have to source external cloud file-sharing services to enable remote collaboration. Data remains on the file server, while external users can access files from the web browser via their devices (data is securely sent over the HTTP/SSL protocol).

  1. No Need to Set Up VPN to Access File Server

Users with existing permissions retain access to file shares and can access their files via the drive letter, while external users, who can be in any location in the world, can access the file server network shares with their mobile browsers without using a VPN to connect back to the corporate network. Also, integrating the solution is a seamless process. Minimal training is needed to get users adept at the new process.

Conclusion

Users can have the convenience of a Dropbox solution and the encryption security of a VPN tunneling solution, without the security and performance challenges of both. Other departments are also sure to utilize the advantages of Triofox as it guarantees timely and easy access to data or resources needed to carry out their functions, particularly in a remote-working setting.

Remote Working Technology: How To Avoid VPN Issues and Secure Network Assets

There is no doubt that remote working offers numerous benefits regarding efficiency, productivity, and cost-effectiveness. But to reap these benefits, the right technology must be in place to support remote working. However, data sharing is the foundation that makes remote working possible for companies, with employee’s ability to work remotely being heavily reliant on how quickly and efficiently vital data and files can be accessed by those in need of such data.

One major challenge faced by businesses with employees working remotely is accessing corporate files securely. Hence, the goal is to secure network assets while ensuring employees working remotely have the ease of access as someone working in the office.

This blog explores the most common connection challenges faced by remote users and the best way to solve these issues.

VPN Limitations for Remote Working

Following the global lockdown declaration, it is understandable that most companies opted for Virtual Private Networks, the seemingly fastest connection route to keep their businesses afloat.

Many have since realized the problem with that choice. Listed below are the significant limitations of VPNs:

  1. Offline Editing Capability

With companies hiring cross-continent while offering the work from home option, their employees must have offline editing options. The necessity is even more pronounced for digital nomads or employees working on the go, as they are likely to suffer internet inconsistencies.

Because VPNs require an active/ dedicated connection, when remote employees can’t access the files they need to work on in a timely fashion, it leads to a massive drop in productivity.

  1. Leverage Content Delivery Network (CDN)

VPN traversing over a long distance is slow and fails to leverage CDN benefits such as improved uptime, reduced bandwidth, and SSL encryption, all available for HTTP-based protocols.

  1. Integrate With Zero Trust Security Model

Businesses widely adopt the zero-trust approach to secure valuable network assets, particularly given the rise in remote working. Meanwhile, VPNs by their nature weren’t intended for the remote workforce as it requires perimeter access/ server proximity to work effectively.

Also, VPNs are the polar opposite of the zero trust model. Zero trust implementation is mostly HTTPS-based as a gateway, intercepting HTTPS communications and prompting authentication using advanced authentication methods. VPNs grant unrestricted access to the network, expanding attack surface areas.

  1. Employee’s Hack Leads to Data Sprawl

Another challenge is data sprawl, whereby a user copies important files locally to maintain offline access. Not only does this lead to data inconsistencies, but it also compromises data security.

It is essential to keep data consistent even when offline, especially when working in teams. Ideally, all your data would be synced up when connected to the Internet, so changes are updated on the server and reside securely in the cloud.

  1. Dampens Remote Work Experience

Employee experience in remote working is crucial. As shown in Riverbed’s Future Of Work global survey, VPN logins and disconnection issues were cited as especially problematic. The disconnection from the corporate network and slow file downloads was two of the most significant problems faced by remote working respondents.

If your remote users are constantly being disconnected from the enterprise every time they try to access file shares over the Internet, they could get irritated or frustrated.

Securing the network infrastructure to support flexible working styles is necessary for businesses that are yet to implement a remote working policy. Hence, while a VPN seems like a secure way to connect multiple remote computers to the network, it is not a sustainable option.

Why Any Cloud Solution Just Won’t Cut It

With cloud computing, data stored in one place can be accessed by anyone regardless of where they are physically located. It also offers scalability, efficiency, and profitability benefits. For these reasons, migrating to the cloud is often an attractive option.

For example, migrating to cloud collaborative platforms SharePoint can be a desirable option. But such migration might not be ideal for businesses with specific data infrastructure, especially those built up over several years and spread across multiple file shares, machines, and locations. The uncertainty of the financial implication makes it cost-prohibitive for SMBs with large data sets.

How Triofox Addresses VPN and Cloud Migration Issues

Triofox is designed to give users remote access to existing file shares. It is a great cloud-enabled file sharing and syncing platform that enables secure access across all devices.

This solution is perfect for businesses that:

  • Have large data sets spread across multiple servers.
  • Need to enhance the remote working experience for their staff.
  • Operate in AEC verticals with remote employees.
  • Require a long-term and sustainable secure file and collaboration solution.

Below are some more benefits of Triofox:

Cross-Site Collaboration

When working with a team, file locking is essential for preventing versions from being accidentally overwritten or deleted. Most cloud services don’t support CAD files, but with Triofox’s mapped drive, users can access the file locking and version control features to keep track of the changes.

When working offline, files stored in the local cache are encrypted and can automatically be synchronized when the internet connection is restored.

Support for Large Files and Private File Shares

Triofox affords users the option to transfer large files as secure web links. It takes away the redundancy of copying files to an external storage service to collaborate with partners or clients. It can also integrate with Outlook to automatically convert file attachments to links, secure files with data-at-rest encryption, and transfer over SSL.

Always-On, HTTPS-Based Drive Mapping

Users no longer have to worry about being suddenly disconnected from the network, as Triofox’s mapped drive is a constant. It is simple enough that authorized users can connect to the network at any time without help or network interference.

Centralized Control Across Multiple Sites

Triofox syncs data to a global namespace. It provides desktop agents and mobile applications for a complete end-to-end access solution and simplifies the user experience. It maintains data consistency with versioning and integrates directly with Microsoft Active Directory for user and permission management.

Other advantages over VPN include:

● Eliminate network downtime and provide remote access to enterprise file shares from anywhere without a VPN.
● Reduce network spread and reduce corporate risk. Eliminate costly workarounds commonly used by remote users to access their company file server.
● Triofox provides an efficient, discreet, and cost-effective way for your remote workers to work from any location, even off-grid, by offering offline access to cached file server shares.
● Centralizes data that is spread across multiple locations and devices and can serve as a zero trust solution for remote file server access.
● Triofox combines the advantages of DFS, VPN, and cloud storage to provide a private cloud structure, offering better control over cost and security.

To get started on Triofox, sign up for a free trial or schedule a demo.

Triofox Hybrid Cloud Server Solution: Remote Access VPN Alternative for Creative Businesses & Advertising Agencies

The breakout of the COVID-19 pandemic caught the world by surprise and saw businesses adapting innovative solutions to stay afloat during the worldwide lockdown. Remote work, which was a working perk exclusive to certain positions and job titles, became the only working option for most businesses offering what was considered “non-essential” services. These saw organizations scurrying to adapt the fastest remote working options available to risk sinking in the sudden economic downturn caused by the rapid spread of the flu.

Contrary to the suspicions that remote working would take its toll on businesses because of its perceived lack of structure and solitary nature that contrasted with the connectivity and community that in-office collaboration afforded, remote work has proven to be the future of work.

By now, even with the lockdown ease and rollout of the vaccine, most businesses have realized that remote working is not a passing trend, and they must integrate efficient remote working policies into their business operations. Hence, companies must find and adapt long-term scalable solutions for file sharing and synchronized collaboration between remote teams.

In this article, we will focus on the challenges of working remotely using a VPN in the creative industry and share how organizations can extend remote working long-term for improved performance and security, even without a full cloud migration.

VPN to the Rescue…or Not

VPN was seen as the ultimate quick fix for businesses that wanted their employees to access corporate files without risking security. As a result, its popularity skyrocketed, but the challenges manifested as the months wore on.

Here is a play out of the VPN remote access experience by a previous VPN user:

  • Company designs ads for impulse buy products.
  • The workload was multiplied after COVID hit because they deal with online advertising and sales.
  • An increase in workload led to an increased workforce, doubling data output.
  • The company was fine with the sales team working over VPN connections, but not so for their designers, who had to frequently access the photo library stored on the file server. The directory listing took too long to load over VPN, delaying search and sorting through thumbnails – they used most of the adobe’s creative cloud software.
  • Since their photos were all stored in a single photo library (with pictures dating back to 2003) and had several network shares (each 100GB or more), this made work slow and insufferable.
  • In addition, they could not migrate fully to the cloud because of the heavy media files.

VPN, which provides secure access through its encryption and cloaking features, remains what it is, a temporary fix. Its usage for designers in creative agencies can be off-putting. And slower home network speed, which can be a significant bottleneck for remote teams, is further worsened by the dampening bandwidth effect of a VPN. Using InDesign, remote design teams reported significant slowdowns when connecting to their company’s on-prem file server using VPNs. Still, they had to use it because personal or public networks expose the company to cyber threats and attacks.

Although the needs of businesses vary according to industry and size, irrespective of the differentiating limitations, productivity plunge and employee frustration were shared consequences of VPN usage.

Even though business needs vary by industry and size, VPN use has been linked to decreased productivity and employee dissatisfaction.

Other challenges that could affect operations include:

  • There is a higher risk of data corruption due to reduced bandwidth and high latency fluctuations.
  • VPNs lack the granular level of control needed to monitor and control data access.
  • VPNs are a choice target for hackers, and their successful infiltration affects companies engaging their services, as they have to bear the brunt of data breaches.
  • If a uniform corporate VPN network is not set up, employees risk exposing company data through the use of public Wi-Fi or unscrupulous VPN vendors hiding under the guise of free or cheap VPN providers. Even when companies incorporate this, a data compliance breach is inevitable when the company’s data is replicated on the servers of third parties during VPN tunneling.

Securely Access and Share Files Without a VPN

Some businesses opt out of complete cloud server migration because the process can be hectic and could lead to significant workflow disruption when migrating. Large file size, long path names, windows character limitations, and numbers of files per folder (files have to be reorganized to prevent sync issues) are only a few issues affecting cloud migration and sync. And fixing those limitations is resource-intensive. 

Also, most cloud services do not support essential windows server security features such as file locking and permission control. For instance, Adobe Creative Cloud still doesn’t support control permissions for contributors (the horror of having hours’ worth of work overwritten by a two-second update). As explained by a representative, “Currently shared libraries are always writable by all participants.” 

Since server-side edits aren’t supported, the best bet is for designers to work from their local devices and upload to central storage when done. However, for organizations that rely on PSD and heavy media files, a cloud-based environment is sorely expensive.

Businesses in similar situations (firms who choose to keep their on-premises file servers) can take advantage of Triofox. This hybrid cloud server solution enhances the functionalities of file servers by adding mobility, data sharing, and security capabilities. Triofox server solution allows secure remote file access without a VPN.

Benefits of Triofox Hybrid Cloud Server Solution

Businesses can improve the performance and productivity of their staff with corporate data never leaving the server. This is possible as Triofox compliments the security of file servers with the flexibility of cloud storage. Outlined below are other benefits of deploying the Triofox server solution as a VPN alternative:

  • Organizations no longer have to sacrifice security for accessibility or vice versa as Triofox offers the best of both worlds by enhancing the existing file servers with mobile file accessibility and easy file sharing solutions.
  • Organizations can improve the work-from-home experience for their employees by removing VPN bottlenecks.
  • Secure remote access to on-premise file servers eliminates the need for engaging third-party VPN vendors, greatly reducing the risk of a data breach.
  • Triofox secure file sharing solutions make it easy to share large files and collaborate with teams, partners, and clients.
  • Users can easily adapt the Triofox solution because it offers a similar mapped-drive experience, so there’s no disruption to the workflow after deployment.
  • As a VPN alternative, Triofox fixes the scalability, performance, and security issues while providing management features and security tools.

To get started on Triofox, sign up for a free trial or schedule a demo.

How Businesses Can Securely Share Data and Collaborate Between Various Networks

Any organization’s most valuable asset is its information because it is integral to decision-making, forecasting, and resource allocation. And the more accurate, timely, and consistent information is to business operations, the better one can respond to changing customer needs. Hence, constant and effective data sharing is the key to business success. However, for some verticals, sharing files between different networks is a challenge.

Sharing files across multiple networks can present some bottlenecks, and the costs and difficulties involved in setting up the necessary infrastructure can make this process time-consuming, inefficient, and expensive.

The primary goal of this article is to help businesses understand how Triofox can protect their valuable data and share it across distributed networks to work more efficiently.

Data Sharing Between Isolated Networks Made Easy

Users can quickly share data among themselves and external business partners for collaborative work in today’s digital world. As a result, data is a vital aspect in enhancing performance and productivity, regardless of the type of business. As an enterprise, however, ensuring that data is transmitted securely can be difficult.

In an environment where the business data is located on isolated networks, there should be an easy way to share files securely and efficiently across them. But that is not always the case. Here is a real-life scenario:

An agency operating in different locations needed an easy way to move exported data to other networks. They accumulated several GB per day of emails with their workflow and required a solution accessible to 100-200 users. However, they used the manual approach to data sharing. Employees from other networks had to upload data from the virtual machines in their lab environments to cloud applications to make them accessible to other employees. Currently, they use Accellion to copy the files between networks manually. Both processes proved challenging as they have about 5 TB of information, and on some occasions, large files failed to transfer. Matter-of-fact, they had several situations where the files did fail (smaller than 100GB).

Gladinet’s Triofox solution makes data sharing straightforward. Unlike the existing means of file sharing, it eliminates those extra steps where users have to copy data into an external cloud solution. Instead, users can quickly turn a folder into a web-facing folder, accessible to users on other networks via a mapped drive.

The way out is to deploy Triofox on one network, and have other networks connected to the desired folders using its mapped drive.

Cost-Effective Alternative to Datto BCDR Appliance for Small Business Customers

Businesses can also benefit from Triofox’s scalable cloud backup and disaster recovery solution, which has a lower total cost of ownership, more flexibility, and, of course, security. For many firms, integrating disaster recovery and backup services is essential. In addition, customizing services to meet your company’s demands fosters trust and can help decide its profitability.

Because cost might deter using cloud services, consolidating different cloud services products for efficiency could be a game-changer. Many firms fail to establish an adequate backup plan for business continuity and disasters because the cost is a decisive issue for them when picking a backup solution.

Our BCDR strategy combines on-premises capabilities with cloud-based storage to preserve data for clients’ business needs and make it accessible whenever and wherever they are needed. Triofox accomplished this using version control to the files, and it keeps snapshots and full logs of file modifications.

Triofox’s sync and share feature turn on-premises file servers into private file sharing servers and a centralized data repository as files are stored at multiple locations on different devices. Hence, they act as backups, and previous versions can easily be restored.

Simplified Access & Management

Businesses need a simple product to deploy and manage while providing a simplified data-sharing experience across networks or geographies to increase productivity and improve efficiency.

Dispersed teams have created a demand for a more efficient data-sharing solution that utilizes existing infrastructure to efficiently distribute information among a broad set of data partners. Some solutions are so complex that users have to reach out to the IT department to share large files or specific file formats, increasing employee frustration and reducing productivity.

Secure File Sharing for External Collaboration

Compliance problems arise when businesses entrust their data to third-party cloud services during file sharing. Not only do they open themselves up to lawsuits, but they also risk leaking vital information to big players. However, with Triofox, businesses gain the flexibility of a public consumer cloud service without compromising control over corporate data. Its key features are mobility, ease of access, and security.

Triofox provides advanced drive mapping technology in its solution. It is the perfect option for businesses with security concerns about using external cloud storage for sensitive information. The mapped drive provides:

  • Endpoint encryption.
  • On-demand synchronization.
  • Local file caching.
  • Binary differential uploads.
  • Other optimizations for files and folders to be accessed over the Internet.

Triofox offers centralized control over data permissions and updates, missing when end-users engage external cloud storage services like Dropbox. 

In all, Triofox offers a holistic solution to corporate data sharing and proactive backup services for disaster recovery.

To learn more about how Triofox can better suit your organization’s needs, request a demo