How to Get Performance Back for 3D Rendering While Working Remotely


Navigating the complex landscape of remote work is a challenge that design companies and architecture firms know all too well. With geographically dispersed teams and increasingly large 3D files, performance issues are becoming a significant roadblock. Triofox offers an innovative solution to help you reclaim speed and efficiency.

The Problem

Geographically Dispersed Teams
In today’s interconnected world, it’s not uncommon for teams to be spread across different cities or even countries. This geographical dispersion introduces latency issues, as data needs to traverse long distances.

Growing File Sizes
Advancements in 3D rendering tools like AutoCAD have introduced powerful features such as 3D animation and virtual reality. However, these come at the cost of significantly larger file sizes, exacerbating the issue.

VPN Limitations
VPN technology is struggling to keep up, becoming more sluggish regardless of the hardware upgrades or additional bandwidth. The physical limitations of multiple hops between the corporate office and the remote employees worsen this performance bottleneck.

Manual Workarounds
Remote employees have tried to circumvent this by downloading files to work on them locally. While this approach offers some respite, it also creates challenges in version control and can lead to file conflicts.

Remote Desktop and VDI Limitations
Some firms turn to remote desktop or VDI solutions as an alternative. However, these approaches come with their own limitations, especially for GPU-intensive rendering tasks, making them far from ideal.

The Triofox Solution

HTTPS Streaming
Triofox employs HTTPS streaming to minimize latency, allowing users to work on large files over long distances without sacrificing speed. The protocol also enables the use of global content delivery networks like Cloudflare, further optimizing data routing.

Local Caching and Rendering
Triofox’s automated local caching technology enables remote workers to utilize their local, GPU-empowered workstations for rendering tasks, streamlining workflows, and boosting efficiency.

File Locking
To solve the issue of version conflicts arising from manual download-upload routines, Triofox incorporates file-locking mechanisms, ensuring data integrity.

Drive Letter Mapping
The Triofox experience is elegantly integrated into a simple drive letter on the user’s workstation, providing seamless file access.

Business Benefits

Easy Management
Triofox’s scalable architecture is well-suited for companies with geographically dispersed teams. It empowers remote workers instantly while giving storage administrators the flexibility to manage back-end storage later.

Compliance and Security
Triofox offers a secure solution that doesn’t require data migration, thus maintaining your existing compliance measures.

Integration and Compatibility
Fully compatible with existing Active Directory environments and preserving NTFS permissions, Triofox simplifies the implementation process for IT teams.

By removing the need for complicated VPN solutions and lessening hardware demands, Triofox proves to be a cost-effective alternative.


The modern workforce demands modern solutions. With Triofox, your remote teams no longer have to compromise on speed or security. We address the critical challenges facing today’s dispersed teams, offering a solution that provides both performance and efficiency.

Call to Action

Ready to revolutionize your remote work environment? Contact us today for a tailored pilot program.

Learn more about Triofox solution. Click here to try Triofox free.

The Journey from Fragmented File Sharing to Unified Data Management: An Evolutionary Case Study


For years, file-sharing platforms like Citrix ShareFile have been a mainstay in various industries, with accounting and CPA firms leading the way. When employees moved on to other companies and roles, they often took these reliable tools with them. While these platforms effectively solved certain problems, they unintentionally contributed to data silos within organizations. Enter Triofox – a solution that aims to unify this fragmented landscape.

Citrix ShareFile: The Go-To Solution for Accountants

ShareFile has become a staple in accounting and CPA firms due to its strong security features and ease of use. At a time when businesses were looking for secure and efficient ways to share sensitive financial data, platforms like ShareFile stood out as dependable choices. Because of its foothold in such firms, the tool often made its way into various other industries through employees switching jobs or sectors.

The Fragmented Landscape: A Growing Challenge

As organizations grew and diversified, they relied on multiple data management tools. Internal teams used VPNs to access corporate files remotely, while collaboration with external clients was often done via ShareFile. The result was an inefficient landscape with data spread across multiple platforms, leading to consistency, security, and compliance issues.

The Realization: Need for Unification

It doesn’t take long for organizations to realize that managing multiple solutions for similar but different tasks is not sustainable. Companies constantly move data between systems, making maintaining version control and enforcing a unified security policy difficult. The need for a unified system becomes clear.

Triofox: Combining the Best of Both Worlds

Solutions like Triofox aim to bridge this gap by providing a platform that can effectively address both internal and external file-sharing needs. By combining the best features of internal VPNs and client portal systems like ShareFile, Triofox provides an all-in-one solution for secure, compliant, and efficient file access and sharing.

Key Benefits of Moving to Unified Solutions

  • Increased Security: a single platform can provide consistent security protocols, making maintenance and monitoring easier.
  • Increased Efficiency: Reduces double work and increases productivity by making data easily accessible in one place.
  • Regulatory Compliance: Simplifies the complex task of ensuring that all data handling meets regulatory standards.


The journey from fragmented file sharing to unified data management is one that many organizations are embarking on. Tools that were once industry-specific are now giving way to more versatile solutions that can address a broader range of requirements. Solutions like Triofox are a compelling example of how organizations can bridge the gap and create a more efficient, secure, and compliant data environment.

Modernizing Document Management in Financial Institutions: A Deep Dive

In the age of digitization, sectors across the board are seeking ways to streamline operations, increase efficiency, and enhance user experiences. The financial sector, with its intricate web of transactions and sensitive data, is no exception. Today, we dive deep into a case study that paints a vivid picture of the digital transformation journey within this complex sector.

Setting the Scene

Our story centers on the systems administrator at a leading financial institution. This professional, who represents today’s digital leaders, struggles with challenges ranging from data storage to backup solutions. Like many others in his position, he’s looking for a holistic document management solution that combines the simplicity of common platforms with strict security standards.

The Hurdles

  • Prevailing Solutions Miss the Mark: Navigating the convoluted landscape of SFTP servers and Outlook for document transfer became an increasingly arduous task.
  • Security Nightmares: With widespread concerns about potential data breaches with popular file-sharing solutions like Dropbox and Box, finding a secure yet efficient platform was paramount.
  • The Personalization Puzzle: The institution craved a platform that reflected its identity, which is often overlooked with off-the-shelf platforms.
  • Integration Challenges: Compatibility with existing technical infrastructures, such as local AD and Azure, was non-negotiable. Seamless integration was key.
  • The Mobile Frontier: A solution that effortlessly switches between desktop and mobile devices was the order of the day.

The Beacon of Hope: Gladinet

As the list of challenges grew, a promising solution emerged in the form of Gladinet’s Triofox and its innovative and intuitive capabilities:

  • Intuitive User Experience: Envision a universally loved platform but supercharged. Gladinet promised a recognizable interface without a steep learning curve.
  • Unshakable Security: Data protection was front and center, with Gladinet offering advanced data leakage protection, compliance features, and a move away from outdated VPNs.
  • Tailored to Fit: Through extensive customization, Gladinet guarantees a platform that stands out and fits the institution’s ethos.
  • True Mobility: Offering a unified experience across all devices ensured that the path to digital transformation was truly revolutionary.

The Journey Together

Building trust takes time, and Gladinet understood that. A 30-day free trial was offered, giving the institution ample time to test the platform thoroughly.

Proven Success

It’s worth noting that Gladinet has an illustrious history of serving diverse organizations, from insurance agencies to space agencies, and has developed customized solutions for each.

In Summary

Digital transformation isn’t a mere trend but the constant evolution of industries worldwide. This case study shows that while the journey may be full of challenges, transformative solutions are within reach with the right partner. If your institution is on a similar path, remember that the ideal solution seamlessly combines utility with robust security wrapped in an intuitive package.

Triofox: The Enterprise Solution for Modernizing Traditional File Servers

Executive Briefing

Triofox provides an enterprise-focused solution to one of the most persistent challenges faced by Managed Service Providers (MSPs) working with larger clients: the arduous process of migrating large-scale file servers to the cloud. By adding a cloud mobility layer to existing enterprise-scale file servers, Triofox reduces the complexity, cost, and headaches typically associated with this task. This strategy enables medium to large businesses to decentralize data access without the hurdles of migration or significant capital investment. In addition, Triofox opens up new avenues for recurring revenue at the enterprise level for MSPs.

Customer Journey Story

Imagine an MSP dealing with a larger client responsible for managing a large file server with over 5 terabytes of data and subject to strict compliance policies. Traditional cloud migration options like OneDrive and SharePoint can be overwhelming and risky given the volume of data.

That’s when they discovered Triofox — a platform designed for enterprise-level needs that allows clients to retain their existing large-scale file server while enhancing it with a modern cloud mobility interface. The MSP is intrigued and tests Triofox. The deployment is seamless, and the client is more than satisfied. The client is able to keep their existing high-capacity setup while achieving the cloud mobility they need for their scale of operations.

To add value, the MSP suggests hosting the client’s enterprise-scale file server in a specialized data center that better meets the needs of larger organizations. The client agrees and moves to an OpEx model that is easier to manage. As a result, the MSP secures a valuable recurring revenue stream at the enterprise level.

Value Proposition Story

For MSPs serving larger clients, migrating a large file server — especially those exceeding 5 terabytes — becomes a complicated, risky process.

However, Triofox offers a uniquely effective solution. By integrating a cloud mobility interface with these large, existing file servers, Triofox minimizes these challenges. Most importantly, it enables medium and large businesses, often struggling with outdated hardware and large data volumes, to modernize without a full-scale migration.

In addition, MSPs can complement their enterprise-level offerings with improved bandwidth, reduced latency, and specialized managed services. This creates a natural, symbiotic relationship between MSPs and larger organizations seeking high-performance, secure, scalable file access solutions.


Triofox offers a win-win solution optimized for medium to large businesses and the MSPs that serve them. Larger clients can get decentralized data access without the complexity of migrating large volumes of data or incurring significant upfront costs. MSPs, in turn, can offer a streamlined, economical, enterprise-grade solution that directly addresses the more demanding needs of their larger clients.

The Missing Piece for Azure Files: Overcoming Port 445 Roadblocks with Triofox


You’ve navigated the maze of SharePoint limitations and found that Azure Files provides almost the seamless experience you need. But like many companies, including one we call Company X, you’re being held back by a critical bottleneck: Port 445. In this blog post, you’ll learn how Company X overcame this hurdle by using Triofox to transform their nearly complete Azure Files solution into a complete solution.

The Port 445 Problem

In order for Azure Files to be mapped directly as a network drive on remote Windows or macOS machines, it needs this port. Unfortunately, many Internet Service Providers (ISPs) block port 445 for security reasons, making this requirement a major challenge. Check out for a comprehensive guide to the port 445 problem.

A memorable Journey

Company X was on a transformation journey, looking to move from on-premises solutions to a full cloud strategy to reduce its on-premises IT footprint. SharePoint was an option, but it didn’t have the drive mapping capabilities needed for day-to-day operations. Instead, the focus turned to Azure Files. Everything seemed perfect, but then the problem with port 445 surfaced.

How Triofox Solved the Problem

Here’s where Triofox comes into the picture. As an innovative solution, Triofox serves as a “traffic controller” that sits between Azure Files and the remote devices. It translates these requests into something that can be presented to remote devices by encapsulating them in HTTPS protocols.

Building on that thought, one of our customers put it this way, “It connects the two environments. You encapsulate the data, and it looks like secure SMB traffic to the client. But to the Internet, it looks like HTTPS traffic going over it.”

The Verdict

So if you’re struggling with Azure Files and feeling the burden of port 445, consider this: Triofox offers an elegant, effective solution that meets all the needs of IT who are grappling with the complexities of cloud storage and file access. Our customers find that we don’t just offer a workaround, but a comprehensive solution that increases the value of your Azure Files investment.

Conclusion and Call to Action

Azure Files is a powerful, efficient solution for modern businesses, but it’s not without obstacles. The port 445 issue is a major challenge that many companies, not just Company X, struggle with. Fortunately, there is a way out. A way to complete the Azure Files puzzle: Triofox.

If you’ve read this far, it’s time to act. Don’t let Port 445 get in the way of your digital transformation. Try Triofox today and experience the seamless Azure Files integration you’ve been looking for.

Choosing the Right Cloud Solution: A Non-Profit’s Journey with Triofox, Amazon S3, and FSx

In the broad field of cloud solutions, a combined solution of Triofox and Amazon S3 clearly stands out from Amazon FSx. However, the ideal choice is influenced by an organization’s specific needs.

Before we take a closer look at the journey of our non-profit organization, it’s important to understand the solutions in focus. Amazon S3 (Simple Storage Service) is a scalable object storage service from AWS known for its durability, security, and versatility in managing data at any scale. Triofox, on the other hand, has the unique ability to transform Amazon S3 into a cloud-based file server and strengthens it with single sign-on integration that provides a seamless and user-friendly experience. Meanwhile, Amazon FSx is a fully managed service that makes it easy to launch and run feature-rich, high-performance file systems. FSx is tailored for Windows-based applications and is known for its robust file system services optimized for compute-intensive workloads.

The Non-Profit’s Scenario:

A non-profit organization dedicated to supporting artists throughout their careers. With a team of 40, they faced the daunting task of managing up to 40 terabytes of data with an outdated on-premises server and a VPN.

Their aspiration? A state-of-the-art cloud-based file server solution is harmonizing immaculately with Microsoft 365’s Azure AD authentication. Although Amazon FSx was a notable candidate, the combined prowess of Triofox and Amazon S3 became their focus due to cost and feature considerations.

Challenges Faced:

  • Legacy System Issues:  Limitations of their on-prem servers made accessing large files a challenge.
  • Budget Constraints:  Implementing a solution like FSx came with a hefty price tag.
  • The Feature Hunt:  The wish list included many coveted features – from file locking to robust ransomware barriers.
  • Integration Imperative:  Given the staff’s familiarity with Microsoft’s technology ecosystem, a solution that integrates seamlessly, especially with Azure AD identities, was paramount.

Comparing Solutions: Triofox + Amazon S3 vs. Amazon FSx

  • Cost Analysis:
    • Triofox + Amazon S3: The cost advantage of this combination comes primarily from Amazon S3’s low storage prices. Amazon S3 operates on a pay-as-you-go model that ensures users pay only for the storage they use. Tiered pricing further reduces costs as storage needs grow. In combination with Triofox, this is a cost-effective solution.
    • Amazon FSx:  Although FSx has a large feature set, the pricing structure is a bit more complicated. Costs can escalate depending on configuration, resulting in higher expenses than Amazon S3’s simple pricing.
  • Integration Potential:
    • Triofox + Amazon S3: Designed to operate harmoniously within the Microsoft 365 ecosystem.
    • Amazon FSx:  Predominantly tailored to AWS integration, which could be a challenge for setups revolving around Microsoft 365, especially Azure AD identity integration.
  • Flexibility & Features:
    • Triofox + Amazon S3: The synergy between Triofox and Amazon S3 enhances the cloud file server experience. Triofox provides robust remote file access capabilities, secure file sharing, and seamless single sign-on integration. With comprehensive client support — for Windows, macOS, iOS, Android, and web browsers — Triofox ensures users have consistent, convenient access to their data. The inclusion of file-sync-and-share features further enhances the user experience and enables seamless access and collaboration across the web.
    • Amazon FSx: has robust file system services, but extracting specific business-centric features may require additional configuration and fine-tuning.
  • Setup & Migration:
    • Triofox + Amazon S3: A user-centric, seamless setup and migration journey.
    • Amazon FSx: Migration to FSx poses complexities. Given its allegiance to SMB/CIFS protocols for file shuffling, there’s a pre-requisite for a site-to-site VPN. Add to this a potential need for a compatible identity ecosystem, possibly a local Active Directory. Together, they ratchet up the migration intricacies.

In Conclusion:

This nonprofit’s journey underscores the need to balance cloud solutions with feature requirements and budgetary and operational needs. Both the Triofox + Amazon S3 synergy and Amazon FSx are powerful solutions. However, the ideal choice depends on an organization’s unique requirements, financial constraints, and existing infrastructure. In this case, Triofox combined with Amazon S3 met the nonprofit’s needs primarily because of its cost efficiency, rich feature set, and harmonious integration with Microsoft services. Organizations embarking on a similar quest should weigh their needs, seek advice from IT specialists, and consider trial versions before deciding on a solution.

Navigating IT Challenges in the Electrical Planning Industry

Electrical planning, especially for official buildings, is a meticulous task that requires expertise and precision. One company in Germany that specializes in this field is characterized by a team of 50 employees spread across three locations. Their specialty? Electrical planning for structures such as public buildings – busy places where the public visitors are constantly on the move. The company designs electrical installations, door mechanisms, video beamers, and modern schoolroom infrastructures, meticulously complying with the requirements of the regulatory authorities.

But like any modern business, this electrical equipment deployment firm faced a major technological challenge that threatened its operational efficiency.  

The Synology Conundrum

On the surface, Synology servers seem like a promising solution, especially for companies looking to host their files in a cloud environment. However, the actual experience of this company has been quite the opposite. With data servers in three locations, all running Windows, the company didn’t just want to maintain those servers. Rather, they wanted seamless access to files, whether online, offline, or from external sources.

The challenge became even greater when it came to the need for a conflict resolution mechanism. In a multi-site facility, there is the possibility of the same file being opened in multiple locations. And both Synology and Microsoft’s DFS (Distributed File System) did not provide an effective solution to this critical requirement.

Further complicating matters was the essential requirement of downloading and uploading links. Considering that the company was in constant contact with architects, electrical planners and technicians, this feature was not just a ‘nice-to-have’. It was indispensable, especially because architects sometimes requested new plans in the middle of the project.  

Why Triofox was the Game Changer

The company’s IT system administrator sheds light on the decision-making process:

Triofox was not just another option for us, but the solution par excellence. The challenges we faced were unique: we needed to maintain our file servers across three locations without making a massive switch to a cloud server. In addition, access to our files, whether from inside or outside the company or offline, was non-negotiable. What really set Triofox apart, however, was its mechanism for resolving conflicts across multiple sites – a feat that others like DFS failed at. And while there were other attractive features, our selection criteria revolved around these core requirements. For us, Triofox proved to be second to none.

More specifically, Triofox, a comprehensive platform, aligns seamlessly with their needs:

  1. Preserving Existing Infrastructure: Triofox allowed the company to retain its existing file servers across the three locations, eliminating the need for a complete migration to a cloud server.
  2. Multi-Faceted Accessibility: Triofox bridged the gap between internal, external, and offline access to files, ensuring the team remained productive regardless of their location.
  3. Streamlined Collaboration: The platform’s ability to facilitate customer interactions via download and upload links streamlined communication, enhancing project coordination.
  4. Conflict Resolution: The innovative conflict resolution mechanism provided by Triofox addressed the challenge of simultaneous file access across different locations effectively.

While the company benefits from various features offered by Triofox, these four aspects were pivotal to its operational success. As the company’s cornerstone, Triofox provides a comprehensive solution that seamlessly integrates with their workflow, making it an indispensable tool for their complex projects.  

Wrapping Up

In an era where technology drives processes, the right choice can make all the difference. For this German electrical equipment deployment company, that difference was Triofox. By seamlessly integrating with the existing infrastructure and overcoming specific challenges, Triofox has cemented its place as an indispensable tool in the company’s operations and paved the way for efficient project execution and delivery.

File Server Migration: Its Importance and Challenges

File server migration is an integral process in many organizations, as it involves moving an organization’s data from one server to another. This process is crucial when a company decides to upgrade its hardware, consolidate its servers, or move to cloud-based servers. However, this process is not always smooth and comes with certain limitations. In this blog, we will explore what file server migration is, its importance, and the challenges involved.

What is File Server Migration?

A file server is a centralized storage location that allows employees on connected devices to collaborate on files and folders. So file server migration is about moving these data repositories from one location to another. There are several reasons for file server migration, including improving business operations, supporting remote workers, improving server performance, and moving to virtual or cloud-based systems.

File Servers in the Cloud Era

Since 2006, the term ‘file server’ has evolved significantly with the advent of Amazon S3, AWS, and various file synchronization and sharing platforms such as Box, Dropbox, Google Drive, and OneDrive. This shift to the cloud has made file server migration a hot topic as organizations realize the benefits of syncing files and folders and making them available to users at all times.

Companies have had varying experiences with server migration. Some find it very successful and beneficial, while others encounter numerous challenges. The varying experiences depend on several factors, including the volume of enterprise data, the chosen migration tool, and the planning and execution of the migration process.

File Sync and Share and File Server Migration

File sync-and-share and file server migration are often confused, but they are two different concepts. File server migration is typically about moving file servers to a newer version or migrating physical file servers to a virtualized or cloud environment such as VMWare or Azure Files. In contrast, file sync-and-share is a service that allows users to store files in the cloud and then synchronize those files across devices.

After Dropbox popularized this technology, many file sync and share services emerged, including Box, Citrix ShareFile, Google Drive, and OneDrive. These services now dominate the file sync and share market. Enterprise file server migration typically means migrating from internal Windows file servers to Microsoft services such as SharePoint, Azure Files, or other public cloud services.

Challenges of File Server Migration to SharePoint

Despite the potential benefits of migrating file servers to SharePoint, the process can be challenging. There are some key SharePoint limitations that organizations need to consider:

Limit #1 – Items to Sync and Items in Library: SharePoint Online can store up to 30 million documents per library, but for optimal performance, it is recommended that no more than 300,000 files be synchronized across all document libraries. Performance may degrade if more than 300,000 items are synchronized or if a library contains more than 5,000 items.

Limit #2Maximum Name Length Limitations: SharePoint Online has a limit on the length of file or folder names. The migration fails if the name, including the path, exceeds 400 characters.

Limit #3Prohibitive Costs of Data Reorganization: Reorganizing file server data in different libraries or breaking permission inheritance for items in a list, library, or folder can become a data reorganization nightmare.

Challenges of File Server Migration to Azure Files

Just like SharePoint, migrating to Azure Files also poses its own set of challenges. The migration process can be more complicated and involve Active Directory Sync to synchronize Azure AD identities, Azure File Sync to synchronize files from the on-premises file server to Azure File Server, and adjusting firewall settings to enable file transfers. Azure File Migration is often reserved for organizations migrating all digital assets to the Microsoft Azure Cloud.

The Five Obstacles in File Server Migration to SharePoint

  • Backward Drive Mapping Compatibility: If your organization relies heavily on traditional drive mapping, SharePoint migration may not be for you.
  • Flexible Data Service: SharePoint has predefined policies for backing up and restoring data that may not meet your organization’s needs.
  • Application Compatibility: Certain applications may not work after migration, especially if the data repository needs reorganizing.
  • Ownership and Control: If your organization must comply with specific regional regulations or industry policies for data access and tracking, SharePoint may not be the right solution.
  • Migration Complexity: The larger the data set, the more complex the migration process, which can increase the risk of errors and costs.

File server migration is a complicated process that requires careful planning and execution. To execute a successful migration, it’s important to understand the limitations of the target file server system, whether it’s SharePoint or Azure Files. Regardless of the complexity, the benefits of file server migration, especially when supporting remote and mobile workers, are significant and can lead to substantial improvements in business operations and productivity.

In conclusion, file server migration is an important process for organizations looking to keep pace with technological advances, improve system performance, transition to the cloud, save costs and ensure business continuity. Although it can be a complex process, using advanced tools, such as those offered by Gladinet, can facilitate the migration process and ensure a seamless transition and improved business operations.


Why Manufacturers Still Rely On On-Premise Operations

In the age of remote work and digitalization, many companies are transitioning to a virtual workspace. However, there are still many industries that rely on on-premise operations, and manufacturing is one of them.

One such company is Arm, a manufacturer of cutting-edge automobile products. Unlike companies that have outsourced their manufacturing, Arm keeps most of their operations on-premise and under their control. In fact, they do 99 and a half percent of everything inside their facility.

One of the biggest reasons for this is the nature of their business. Manufacturing requires a lot of physical labor, specialized equipment, and tight quality control. It’s not something that can be easily outsourced or done remotely.

But that’s not the only reason Arm chooses to keep most of their operations on-premise. They also believe in maintaining a high level of control over their production process. By doing everything in-house, they can ensure that their products meet the highest quality standards and that their customers receive top-notch service.

Of course, this approach may not work for every company. Many businesses have found success in outsourcing their manufacturing, sales, and warehousing operations to cut costs and increase efficiency. However, for companies like Arm, where quality and control are key, on-premise operations are the way to go.

Simplify External Access to Internal Shares without Active Directory Management Headaches  

Eliminate Active Directory User Management Headaches

Organizations like Arm need to enable access to users in these manufacturing facilities who could be temporary workers or contractors to file server data in the central headquarter location. However, since these are temporary workers, Arm wants to avoid creating and managing their user accounts in their Active Directory environment. They also do not want all these temporary workers to use the same login and authorize access from different IP addresses, which is a security breach.

Arm was looking for a solution enabling access to company data from these remote manufacturing facilities and ensuring the user’s accounts are managed outside their Active Directory. This provides more manageable and more secure user management and the ability to have complete control of the file share access.

How does Triofox solve these issues without sacrificing security or control? 

As a file server mobilization platform that is focused on file server compatibility, Triofox simplifies the creation of external users or guest users while maintaining the typical file server controls. The secure file-sharing platform goes further to provide the added benefits of security features like auditing, reporting, and ransomware protection. 

This makes it much easier to secure external access to internal documents. If you want to collaborate with partners, distributors, suppliers, or vendors, you can provide remote access to corporate files and define how they will be accessed by users from external organizations. You’ll also be able to track any changes that they are making, increase the security of your corporate network and increase overall productivity. 

In conclusion, while many companies are moving towards virtual workspaces, there are still many industries that rely on on-premise operations. For manufacturers like Arm, maintaining a high level of control over the production process is essential. By doing everything in-house, they can ensure that their products meet the highest quality standards and that their customers receive top-notch service.

Please contact us to learn more about our secure mobile access and file-sharing solutions

How Triofox Mitigates Dropbox File Sharing Limitations for Publishing Firms

In recent years, more and more publishing companies have turned to the internet for marketing and distribution, and many of the editorial process steps are being replaced with technological advances. Technology has allowed them to skip many of the traditional steps in the editorial process. For instance, many publishers receive proposals or manuscripts online, through email or some other means, instead of having to be printed and sent to their location via postal services. This process requires trust. To uphold their integrity, every publisher has to assume responsibility for protecting clients’ files if they are going to be trusted. Clients expect their files would remain safe with the organization, and versions won’t end up being leaked to the internet.

However, secure file sharing is an essential function for any modern publishing company. To enable optimal performance, there should be an effective file system for consolidation between the various departments such as sales, marketing, management, development, and editorial.

This begs the question, “How do you ensure the smooth running of operations if file sharing is a stinging concern?” Surely wanting both security and file-sharing flexibility is an impossibility paramount to eating one’s cake and having it.

Well, Triofox says it is not. In this piece, we review a case study and analyze how the Triofox solution proved to be an effective, secure file server access integration that delivers on both ends.

Use Case – Technology Publishing Firm

Outlined below are the operations of a tech publishing firm, and how a tweak in their file-sharing solution inspired by the lead qualification process could optimize their operations.

  • Company A is a Tech publishing Firm that set up a VMware environment in a local data center to maintain control over data. However, because they require potential clients to submit files for estimation as a prerequisite to closing a deal, they need a client-facing application for those potential clients to upload their files.
  • They tried Juniper Extranet, but the interface wasn’t quite flexible, so they tried Dropbox. The latter didn’t quite work for them either.
  • They settled for having clients/ external users work directly from the file server. The external users are added to Active Directory under a specific organizational unit (a container object created within a Microsoft Active Directory domain on a server for holding different objects such as users and groups).
  • External user access is disabled/removed if the contract doesn’t fall through. But when a deal closes, they set up a site-to-site VPN for the customer to share data with them.

Two issues identified with this workflow include:

  • Multi-platform data redundancy
  • Scalability limitation of VPN

In the next section, we break down these issues and show why they found Triofox an optimal solution.

Multi-Platform Data Redundancy

Dropbox provides a very convenient and nearly unrivaled solution to file sharing among groups of individuals. It’s free and instant, which is great for multi-device file access and backup. However, Dropbox has certain security limitations for enterprises, two of which, in this case, are privacy and data redundancy.  This establishes the need to maintain a centralized data center and explains why many organizations opt for a private file server to keep a tight rein on their data. A process that entails developing custom permissions for each department as well as limiting access based on roles within those departments.

As with company A, to ensure the company has control over their data, data from Dropbox is replicated back to the file server, further burdening the IT administrators. The data redundancy limitations, if left unchecked, can lead to inconsistency issues for publishing firms (Multiply this issue with multiple writers and editors working on different projects in the organization, which could lead to multiple versions of the files existing on both Dropbox and the file server, making it difficult to keep track of file updates).

Meanwhile, when employees work with Dropbox, given the laxity in which data is being stored and shared, a slight oversight could lead to data falling into the wrong hands, a dicey situation in publishing as it can greatly tamper with profits.

Scalability Limitation Of VPN

Setting up a site-to-site VPN is not scalable. Site-to-site VPNs are established by connecting two gateways in separate locations via the internet. To create a site-to-site VPN, two VPN gateways, which could be routers or VPN connection devices, are set up in each location. This is neither scalable nor sustainable, especially with remote working gaining ground.

How Triofox Addresses These Problems

  1. Minimizes Duplication

Triofox is an enterprise file-sharing alternative to Dropbox. It eliminates the need to copy files to external cloud file-sharing platforms and maintains control over file access when shared with external clients, eliminating the visibility issue of Dropbox.

Also, extending the server’s functionality to include remote file access or a private cloud-like file sharing feature prevents data from being replicated on other servers or applications, reducing file duplication. This private file sharing option preserves the company’s integrity, as customers expect their data to be handled with confidentiality.   

  1. Keep Track of File Updates

Whatever department needs to cooperate, having a system where each party can collaborate without overwriting each other’s work is crucial. Triofox has a file locking feature that ensures no one can edit a file being worked on by another person. Its versioning feature also ensures that at any point in time, previous versions can be restored, keeping all parties working in sync as well as serving as a backup in the case data is erroneously deleted. Like with company A, once leads are converted to customers, they can easily collaborate with others on the project. If they are not, access can still easily be revoked.

  1. Maintain Control Over Data

With Triofox, they don’t have to source external cloud file-sharing services to enable remote collaboration. Data remains on the file server, while external users can access files from the web browser via their devices (data is securely sent over the HTTP/SSL protocol).

  1. No Need to Set Up VPN to Access File Server

Users with existing permissions retain access to file shares and can access their files via the drive letter, while external users, who can be in any location in the world, can access the file server network shares with their mobile browsers without using a VPN to connect back to the corporate network. Also, integrating the solution is a seamless process. Minimal training is needed to get users adept at the new process.


Users can have the convenience of a Dropbox solution and the encryption security of a VPN tunneling solution, without the security and performance challenges of both. Other departments are also sure to utilize the advantages of Triofox as it guarantees timely and easy access to data or resources needed to carry out their functions, particularly in a remote-working setting.