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Remote File Server Access: Why Triofox is the Ideal Solution for the Real Estate Organizations

Data infrastructure security is vital in the real estate industry. With the rising trend in remote working and mobility, organizations risk-targeted attacks through insecure communication activities and have to proactively put measures to prevent attacks or intrusion while maintaining secure user access.

Although remote working has its advantages, organizations are at a higher risk of cybercrimes and security threats due to increased dependency on remote access. Research has shown that over 90% of data breaches are caused by human error, particularly unauthorized access to private information caused by lapses on the part of the users. Therefore, organizations must take extreme measures to secure the company’s data and oblige data compliance policies when working remotely.

Global cybercrime damage by the end of 2021 will be in billions of dollars according to the research done by Cybersecurity ventures.

There are many solutions to this challenge, but they depend on the business model and existing network structure. However, whether your company has decided on complete cloud migration, an on-premise, or a hybrid cloud working environment, it remains that having a centralized data infrastructure could forestall most of the challenges that accompany remote working.

This article will discuss the operational problems faced by real estate companies when it comes to remote access and file sharing and highlight features of Triofox that cater specifically to those problems.

Remote Access Solution for Real Estate Organizations

Although organizational needs and requirements differ, when choosing a remote access solution for collaboration and file-sharing, real estate organizations need one that addresses the following points:

  • The client’s data must be protected to maintain its integrity and prevent legal issues that can arise if a data breach compromises their private information.
  • Employees need secure and seamless access to timely data to boost productivity and meet targets.
  • Management needs to ensure employees/staff work in sync irrespective of the organizational structure (whether the business has one office or several offices).
  • Ease collaboration with partners, clients, or external contractors, while maintaining complete control of data.

Triofox server solution covers all of the points mentioned above and more. It maintains data centralization by enhancing existing file servers with remote access, collaboration, and mobile file-sharing capabilities. Consequently, unifying the workforce without compromising on security or accessibility. In the following section, we will show how Triofox guarantees a more accessible and efficient remote working experience by providing the following services to both small and large real estate organizations:

  1. Remote offline access and automatic data synchronization
  2. Access control and management to prevent unauthorized access to corporate data
  3. Secure file-sharing both internally and externally to ease communication
  4. Large file handling
  5. Security features to guarantee data governance
  6. Optimize Storage and prevent data sprawl
  7. Backup and Data recovery services
  8. Easy to operate and maintain

Remote Offline Access

When working in the field, crews need an easy way to access and sync files remotely to the corporate server, which could pose a problem when working in areas or places without internet connectivity. And having to transfer or back up documents or media files manually could lead to data inconsistency or employee negligence. Worse, employees can lose data if devices that are not backed up are stolen or damaged during field operations.

With Triofox, files are cached on the local device and can be accessed offline. Also, all updates are automatically synchronized on the corporate network when internet connectivity is restored.

Access Control and Management

Triofox uses the existing file server Active Directory information to ensure that only approved users access the files. Furthermore, file permissions may be set at various levels of the directory hierarchy to ensure that only authorized users have access to particular files.

Secure File Sharing

To boost productivity, users need to access data on demand without seeking support from IT personnel or technically advanced users. The traditional route of provisioning VPN clients to each endpoint to connect securely to a file server is arduous and problematic to navigate (let’s not get started on the damping effect on the network). And for management, it is hard to control the outflow of data, and it is also quite expensive.

Thankfully, Triofox’s mapped drive provides direct access to the company’s file server through any device. Therefore, boosting productivity without sacrificing data security.

When it comes to external file-sharing or collaboration, its advanced sharing options allow file owners to set automatic expiration of shared links and assigned view-only permissions to disable downloads.

Large Files Handling

During property inspection or scouting, field workers need visual (pictures or video) coverage of the properties for documentation or communication purposes, and transferring these -sometimes heavy media files-can be challenging. Triofox maintains network performance when working on large files by updating the files’ changes and not automatically synchronizing the entire file, preventing strain on the network bandwidth. 

Also, while other file sharing services might require that you upload your files to their platform or dedicated storage location before transferring to external users, transferring or receiving large files from clients or independent contractors is seamless with Triofox. Large files can be sent as secure web links via Outlook emails to authorized users. Moreover, its desktop integration feature allows direct sharing with a right-click (within windows explorer).

Data Governance

There’s no need to engage third-party vendors and risk your company’s data getting replicated to another location. Triofox server solution ensures that the client’s data stays in the data center. Organizations can maintain data ownership and data compliance (and prevent potential lawsuits that can occur due to data breaches).

Optimize Storage and Prevent Data Sprawl

With Triofox, you can prevent data duplication and storage wastage. It integrates file sharing and sync services, so you can avoid performance issues that stem from data infrastructure complexity and data sprawl, which arises when files are stored and transferred using different services.

Data Back-up and Recovery

Triofox offers private cloud backup services so data – if ever lost on the file server – can always be recovered. It backs up folders and files shares on remote PCs and servers.

Easy To Operate and Maintain

Triofox’s intuitive user interface is easy to navigate. Users hardly need a reorientation of the solution because it offers a familiar mapped drive experience. Its deployment doesn’t spell a disruption in workflow, and users can quickly adapt added benefits/features provided by Triofox to the existing file server infrastructure.

To get your real estate company started on the Triofox server solution, Sign up for a Free Demo.

Do You Really Need Data-at-Rest Encryption if the Data Stays on Your Local File Servers?

When you want to ensure the highest level of security for the data stored on your organization’s servers, you need to encrypt that data. Employing data-at-rest encryption protects your data from being viewed by unauthorized users – including any cybercriminals who breach your system.

What Does Encryption at Rest Mean?

The phrase encryption at rest, sometimes called data-at-rest encryption, has a specific meaning. It all hinges on whether your data is stored in one place or being transferred.

Data at Rest and Data in Transit

Your company’s data is either at rest or in transit. Data at rest refers to information maintained on the company’s servers but does not communicate with other applications. It has a fixed location and isn’t going anywhere. Data-at-rest can is only available to approved users and is typically secured using various methods, including passwords, firewalls, and anti-malware utilities.

In contrast, data in transit (sometimes called data in motion) is that data moves from one place to another. It can refer to data that is literally in motion – that is, transferring data in real-time via file transfer, email, or other forms of communication. It can also refer to stored data at this moment but is used daily, either by individual users or third-party applications – that is, your most-accessed data.

Think of data at rest, then, as data in longer-term storage and data in transit as data that are frequently moved or accessed.

Which is More Secure?

Data in transit is inherently less secure than data at rest. Data-in-transit can be intercepted at three different points – at the source, at the delivery point, and anywhere in between. However, data at rest is easier to protect because it doesn’t move from one location to another.

How Encryption Works

Encryption is a way of protecting your data. It works by scrambling that data in a way that anyone viewing the file wouldn’t be able to read it. This scrambled or encrypted data is thus totally useless to anyone accessing it without proper permission – including cybercriminals.

To unscramble and view the data, you need the appropriate decryption key, which is essentially a digital file that contains the information necessary to unlock the encrypted data. Without the proper decryption key, an encrypted file is unreadable. When unlocked by the decryption key, the file is returned to its original unscrambled condition.

What Kinds of Data Can You Encrypt?

You can encrypt any type of data at rest. Encryption is commonly applied to the most valuable or sensitive data stored by an organization, such as customer records, credit card data, employee HR records, confidential reports and plans, and the like. You can encrypt document files (such as Microsoft Word and Google Docs documents), spreadsheets, presentations, even image files.

Encryption at Rest vs. In Transit

Encryption at rest is any form of encryption that you apply to data at rest. The digital file is encrypted with a unique digital key, and that key is given only to those authorized to access the data. When someone with the proper permission wants to read the file, the decryption key is applied, and the file is decrypted for that person’s use. Anyone else trying to access the file won’t be able to read it.

Data in transit is more difficult to encrypt. It requires encryption at the source, at the destination, and during transit. Full encryption for data in transit is called end-to-end encryption.

What Happens If Data is Not Encrypted?

The Ponemon Institute’s 2021 Global Encryption Trends Study reports that only 42% of companies encrypt their customer data. What can happen if a cybercriminal attacks a company that does not encrypt its data? Assuming the malicious actor gets through any security protections that may exist, unencrypted data is just waiting to be accessed by a malicious actor. Suppose a hacker has access to information that is not encrypted. In that case, he can read that data, download (steal) that data for future use, encrypt the data and hold it for ransom (that’s how ransomware works), or delete the information completely. If data is encrypted, a hacker can’t read it even if he’s able to break into your system. If the data is not encrypted, however, all bets are off.

However, if anyone can breach your data server, this is the worst-case scenario. If your company uses sufficient cryptography for its local servers, unauthorized users will never access the data, so encryption isn’t needed.

Most data breaches today involve either remote workers or cloud storage services. The instant data leaves your company’s physical possession – and protection – it is at higher risk of attack from cybercriminals. Infosecurity Group eports that 80% of U.S. companies have experienced a cloud-based security breach in the past 18 months. Half of those companies experienced ten or more cloud-related breaches.

What Are the Benefits of Encrypting Data at Rest?

Data at rest encryption is simply another layer of protection from malicious users. It protects against any cybercriminals hacking into your system from being able to read and gain use of your data files. It also keeps your data secure if your system is accessed by any third parties, such as when disks and other equipment are repaired.

Is Encryption at Rest Necessary?

Data at rest encryption can help secure your valuable data, but it isn’t always necessary. If your data stays on your local on-premises file servers and if you adequately protect those servers against unauthorized access, the risk of that data being breached is relatively low. A greater risk occurs when data is transferred to and stored on cloud-based servers, or when remote users have unfettered access to your centrally stored data.

The key is to keep your data on your local server and adequately protect that server. For example, Triofox creates a cloud layer around your on-premises file servers that provides secure data access for authorized remote workers but does not send your data into the cloud. It enables you to keep your data secure on your local servers and reduces the need for data encryption. Triofox’s cloud backup repository provides both data protection and business continuity.

Triofox also minimizes the need for data-in-transit encryption. That’s because the only way to access data stored on Triofox servers is via Triofox clients. Any malicious actor trying to intercept data in transit from a Triofox server will only see a series of junk characters.

Does GDPR Require Encryption at Rest?

Companies in Europe or partners dealing with European customers must adhere to the General Data Protection Regulation (GDPR). GDPR was designed to protect the privacy of European citizens and contains necessary regulations that companies need to comply with. Is encrypted data at rest required by GDPR? The answer is no. GDPR does not explicitly mandate the use of encryption either for data at rest or data in transit. It mentions encryption as one way to mitigate risk and ensure a necessary level of security but doesn’t require companies to employ encryption. If your organization can protect customer data without utilizing encryption, as with the Triofox solution, that’s good enough to meet GDPR requirements.

Data Encryption in the World of COVID

Many companies were forced to shut their offices and send their workers home to work remotely when the COVID-19 crisis hit a year ago. These newly remote employees still need access to company data, but they are no longer connected to the corporate network directly.

Risks of Remote File Access

For the past year, work-from-home employees have had to access sensitive work data remotely, in many cases using their personal devices and home wireless networks that have increased the risk of data breaches, with malicious actors trying to intercept data in transit and hack into workers’ home devices. According to Malwarebytes, this risk is real; a fifth of all enterprises report that they’ve experienced security issues caused by remote workers since the start of the COVID-19 lockdown.

Reducing the Risk

End-to-end encryption on all file transfers and communications will help to minimize the risk posed by at-home staff. Requiring employees to use a VPN can also be effective. Triofox offers a better solution.

Triofox adds cloud-like secure remote access and mobile file sharing for your organization’s existing file servers. Files remain securely stored on your local server but are easily accessible by both local and remote employees, no VPN needed. It provides more secure data access than using cloud storage and doesn’t require you to either data at rest or in transit encryption.

Let Triofox Be Your Secure File Sharing Solution

Triofox is a file server enhancement solution that provides maximum security for local and remote users without the need for encryption. Your data stays safe and secure on-premises on your local file servers, with no need for risky cloud storage. Contact Triofox today to learn more about how Triofox can help you secure your valuable data files – no additional investment in hardware necessary.

Contact us today for a free trial!

How to Improve Access to Azure Files in the Cloud

With more and more employees working from home, many businesses seek to move data from their on-premises servers to cloud storage services. One of the more popular cloud storage solutions is Microsoft’s Azure Files – although it presents its own unique set of challenges to companies seeking to serve their remote workforces better. In this blog, we will look at how to improve access to Azure Files.

Azure Files is a managed file share service for files stored in the Microsoft Azure cloud. Microsoft Azure is a cloud platform used by large and small businesses for data storage, app hosting, and other purposes. Azure Files allows companies to share files hosted in the cloud with remote employees located anywhere in the world.

Using standard protocols like SMB or NFS, Windows Server administrators can set up access to Azure archives. Users can mount Azure Files directly from the cloud or on-premises servers. Users can access Azure Files from a Windows, macOS, or Linux machine.

Many organizations use Azure Files because it makes it relatively simple to share files via the cloud. It can easily replace on-premises file servers and existing file shares with minimal maintenance. File shares can also be cached on local Windows Servers if desired.

Challenges in Using Azure Files

Azure Files sounds like the perfect solution for organizations with work-at-home employees who need to access files remotely. However, users have discovered that it is less than ideal, with many challenges that impact the service’s ultimate usability.

The biggest challenges in using Azure Files include:

  • No native mobile application for access from phones and tablets
  • No file locking, which could result in multiple users overwriting each other’s changes
  • Potential sync problems with local caching
  • Inefficient bandwidth use from repeatedly downloading the same files from the cloud

These issues can result in inefficiencies and, sometimes, corrupted files. They also are keeping many organizations from embracing Azure Files as their remote file sharing solution.

A Real-World Example

One of our clients decided to transfer all of their on-premises data to Azure Files from local file servers. However, after conducting a service test, they discovered several issues due to the lack of file locking and other popular system features.

This client has offices in two different locations, in the U.S. and Dubai, UAE. The client’s file server is in the U.S. The client currently accesses local files at both locations and needs to access U.S.-based files from the Dubai office..

The client needed the same set of files to be present in both locations. The client had to transfer the files from both on-premises sites to a cloud file server to achieve this. The client chose Microsoft Azure Files to accomplish this.

The Azure Files solution appeared to be a viable option. Microsoft’s data center in Dubai is not far from the client’s Dubai office. His US office is also next to the Azure East data center in the United States.

The client began by syncing files from his office in the United States to the Azure cloud but soon ran into Azure’s lack of file locking functionality. People in both the US and Dubai offices were seeing different copies of the same file was inconvenient. Latency issues plagued the client, especially when it came to files syncing.

As a result, the client was forced to seek out another choice. They went with Triofox.

How Triofox Makes it Easier to Access Azure Files

Secure Azure File Access

All of these issues are addressed by Triofox, which provides all required file system features for Azure Files, including:

  • File locking
  • On-demand synchronization
  • Instant syncing to the central storage repository
  • Efficient bandwidth utilization
  • Secure mobile app access

With Triofox, Azure Files becomes much more usable for remote workers. Files are locked during editing so that essential data is never inadvertently overwritten. Azure file shares look just like typically shared folders on users’ devices.

Triofox offers web browser, desktop/laptop, and mobile access. The Triofox mobile app enables users to access files at home from their own mobile devices. Remote access is easy and secure..

Let Triofox Be Your Azure File Sharing Solution

Triofox is a file server enhancement solution that supplements Microsoft’s Azure Files remote file sharing. With Triofox, remote users have secure access to data in Azure Files with all the file locking and synchronization features that ensure safe and efficient operation. Contact Triofox today to learn more about how Triofox can help your organization get more out of Azure Files – and create a more efficient and practical remote workforce.

Contact us today for a free trial!

Establishing Direct Access as a ZTNA Alternative

Any enterprise interested in reaping the benefits of a cloud (or hybrid) deployment should examine all available security models carefully. Almost everyone agrees that the cloud will continue to play an important role in our digital future. It enables seamless scaling, cost-effective management of resources, and provides access to business resources from almost anywhere.

Anyone who isn’t seriously considering installing any Line-of-Business (LOB) applications in the cloud is falling behind their competitors. One of the key challenges that your organization will have to overcome when moving to a hybrid deployment model is ensuring your data and network stays secure at all times.

Although most security analysts will tell you that there’s no such thing as a single solution to address all of your concerns, many will agree that a framework using the Zero Trust Access Model (ZTNA) is the best way to go. With this approach, companies can secure data and limit the risk of a specific breach from spreading to the entire network.

ZTNA has been around for years and works for most hybrid environments, including those where remote access is a critical part of business continuity. In this blog, we’ll look at what a ZTNA framework entails and where it works well. We’ll also give you some considerations for improved cloud security and how you can establish direct access as a ZTNA alternative to help ensure you protect your LOB application data.

What is a ZTNA Security Framework?

Cloud security is receiving a lot of attention lately due to some high-level data breaches over the last few years. In fact, if you’ve moved a hybrid deployment in the last two years and haven’t experienced a breach, you’ll be in the minority. One of the buzzwords flying around in the industry and often toted as a best-in-class solution is ZTNA. What this means is the company adopted a zero-trust access model for all their applications using a set of technologies and policies.

Using the most granular set of permissions and policies, companies can secure any internet-facing application on the user layer. Security professionals define ZTNA as a Software-Defined Perimeter (SDP) because it creates a well-secured barrier between the company’s networks and each application housed in their environment.

How Does the ZTNA Model Work?

Most companies are used to network-centric security solutions like a Virtual Private Networks (VPNs) and Firewalls (FWs). ZTNA takes a fundamentally different approach to system security. The primary difference is by separating the IT environment’s network security from remote access requests. Protecting the entire network expands the security perimeter while having to deal with a wide variety of possible vulnerabilities. What makes ZTNA different is it creates a case-by-case access control framework for every application deployed in the environment.

To achieve this, ZTNA champions the following four principles:

  • Isolating application access from network access – ZTNA only grants access to specific applications based on the user’s exact credentials and applying granular permissions to every access request.
  • Hides the network from unauthorized users – By granting out-bound only connections, no unauthorized user will even know the network exists or have the ability to exploit it beyond the application involved. 
  • Requires native app segmentation – Grants access on a one-to-one basis, where only one user-to-application connection keeps the rest of the IT system secure and credentials allow access to only the application required.
  • Deemphasizes network security in lieu of application security – ZTNA leverages encrypted micro tunnels between the user and specific application, and as such doesn’t allow any compromised device to infect the rest of the network.

These four principles help create a secure, software barrier between the company’s networks and individual applications. If an employee uses a compromised device to access company systems, the infection cannot spread unless a hacker engineered it to overcome the software layer of protection.

Challenges Arising from ZTNA Security Models

Zero trust means just that, you don’t trust anything in your IT system. It includes people, devices, data, networks, and workloads. One of the key drawbacks to this approach is the level of effort required. To establish a ZTNA security framework, you’ll need to increase the control you exercise on every single application within your environment.

Some of the primary challenges with ZTNA includes:

  • Increased time and effort – Establishing a ZTNA model requires building the security framework from the ground up. There’s no such thing as group control or application pool security, so you’ll have to define every application’s access model and pair it with a specific user.
  • Managing more devices – Similarly, users may want to access their applications from any device, meaning security professionals need to adapt their solutions to accommodate these different types of access requests.
  • User and application-level control mean additional admin – To ensure only authorized users have access, the application landscape needs to be as granular as possible and managed at that level. Companies need to consider the workloads it will add to their security resources.
  • May require specialized skills – To ensure you are managing the security of every application, the organization may need to adopt a solution like containerization to achieve ZTNA. With containerization, every application is contained within its own bucket and data exchanges happen only on the server-side of the software.

Benefits of ZTNA Trust Models

Because ZTNA is a fundamentally different approach to the way most organizations deal with application security, it requires a shift in the mind-sets from your security professionals. That said, it does bring additional benefits to the company when implemented correctly.

With the smart segmentation of application layer data, you can reduce exposure to vulnerabilities, improve your security orchestration, and manage application access policies effectively. While the benefits of ZTNA are plenty, the additional effort required to implement, administer, and maintain ZTNA should be part of your assessment before opting to go with this framework.

For most organizations looking to speed up their hybrid and cloud adoption, a ZTNA alternative like Triofox could provide better results.

Enabling Secure Remote Access using Triofox Instead

Triofox streamlines your access model for both cloud and on-premises deployments. Whether you want a hybrid application implementation or just need to provide remote access to your own data center, Triofox is one of the few ZTNA and VPN alternatives available.

The way Triofox works doesn’t require a fundamental change to your security posture while enabling remote access to your LOB applications. You can maintain your current security frameworks and extend these to networks that your staff needs to access over the internet.

How Triofox Works and How It Compares to ZTNA Models

Triofox extends your existing security infrastructure whenever it routes a remote access request to an application within your system. The Triofox server integrates with your corporate network and current Active Directory (AD) configuration.

With integration to your current AD, you can also maintain your existing NTFS permissions. No additional configuration or extra admin effort will be required. Your security resources can go about their daily tasks while staff has the necessary remote access (at the right granular levels) to stay productive.

The key difference between Triofox and ZTNA models is that your current AD remains the central control panel for all your remote access needs. Once a user requests access, Triofox issues an authentication token based on the permissions you’ve previously defined in your AD. End-to-end encryption keeps your data secure in transit and staff do not have to deal with additional complexity when accessing LOB applications.

Consider a ZTNA Alternative with Triofox Secure Remote Access

Every organization can benefit from a cloud or hybrid deployment. The only thing holding you back is your security considerations. With Triofox, you don’t have to rebuild the wheel when it comes to network and application security. You can safely deploy your file servers on-premises or in the cloud and simply extend your existing security and establish direct access as a ZTNA alternative

To see how Triofox can provide you with elevated security while speeding up your cloud adoption, sign up for a free trial today.

How Triofox Protects Your Business with Built-In Ransomware Protection

Ransomware attacks are becoming an increasing threat to businesses, organizations, and municipalities worldwide. If your organization becomes the victim of one of these attacks, you may be forced to pay hundreds of thousands— if not millions— of dollars to regain access to your systems and data.

What is Ransomware – and How Does It Work?

A ransomware attack is a type of extortion initiated over the Internet—a cyberattack for profit. Most ransomware attackers work for criminal organizations or foreign nations that are in it purely for the money. They threaten to hold an infected system and its data hostage until a hefty ransom is paid.

Who Do Attackers Target?

Any type of organization can be the victim of a ransomware attack. Some attackers focus their attention on a single business or government entity. Others cast a wider net, sending ransomware to a large number of targets, assuming that at least a few recipients will click on a link and release the virus onto their computers.

How Does Ransomware Infect Your System?

A ransomware attack is typically triggered by a phishing attempt on an employee somewhere in the targeted organization. When an unsuspecting victim clicks a link in the phishing email and subsequently enters their username and password, the attacker gets access to the user’s system and plants the ransomware. Another common approach is to send the victim an email with an ordinary-looking attachment. When the user opens the attachment, the ransomware infects the host system.

Some ransomware attackers launch their attacks immediately on the initial infection. Others wait patiently for the ransomware to spread across large computer systems. In some cases, a ransomware attack can happen weeks or months after the initial infection.

What Does Ransomware Do to Your System?

Once the cyber extortionist initiates the attack, the ransomware goes to work. The malicious software encrypts data across the infected system so that it cannot be accessed. Some ransomware also encrypts the operating system of the infected computers, rendering them completely unusable. The most sophisticated ransomware is also capable of infecting data backups, making it virtually impossible for the targeted organization to restore data from a previous date. Users at the targeted entity are frozen out of the entire computer system.

The cyber extortionists, who have taken great care to cover their tracks online, then send the victim a ransom notice. This notice may automatically appear on the screens of infected computers or it may arrive in an email message. The message notifies the victim that their computers and data are encrypted and provides information on how to satisfy the attacker’s demands. This typically involves making a payment, usually in Bitcoin, to an untraceable online bank account. Ransom demands range from several thousand dollars to several million. At this point the victim has two choices: they can pay the ransom or take the hit.

What Happens After a Ransomware Attack?

If a company or organization chooses not to pay the ransom, it can attempt to restore affected data from a previous data backup. This may or may not work, depending on whether the ransomware has also frozen the backup. If the entire computer system is locked up, the organization may need to purchase new computers and servers. The cost to proceed without paying the ransom may exceed the price of the ransom itself.

Paying the ransom as demanded isn’t without risk. There is always the chance that the cyber extortionist may take the money and run, leaving the infected systems inoperable. Even if the cyber extortionist provides the key to decrypt the locked data, the victim might still encounter problems. Not all affected data is always recoverable, and some damage to files or systems may be irreparable.

If your organization is attacked, you’ll probably be offline for days or weeks. You’ll also pay the cost of downtime and the expense of bringing the system back online.

Anatomy of a Ransomware Attack?

Most ransomware attacks take place over six distinct stages.

1: Campaign

The initial state of the attack typically involves the distribution of phishing emails. The campaign may target a specific organization or distribute en masse to a large number of potential victims.

2: Infection

After a victim clicks the link in the phishing email, the malicious code is downloaded to the victim’s computer and executed. At this point, the host system is officially infected – although no files have yet been encrypted. If the infection can be identified at this stage, it can be removed before any damage is done.

3: Staging

In this stage, the malicious code establishes a connection to the attacker’s command and control server. The attacker can now send commands to the infected system.

4: Scanning

The attacker now scans the infected system to determine which files to encrypt. This may take hours, days, or even weeks, during which time the malicious software hides undetected on the victim’s system. There is still time, at this stage, for the infection to be detected and deleted without any damage to the host system.

5: Encryption

This is the stage where the damage occurs. At the attacker’s command, the ransomware encrypts all or selected files on the victim’s system.

6: Payday

During this final stage, the victim’s system becomes inoperable and the attacker sends the victim an electronic ransom note. The note demands payment, typically in Bitcoin, to decrypt the affected files and return the infected system to normal.

The Very Real Costs of Ransomware

Ransomware is one of the most serious cybersecurity threats faced by organizations today. The FBI reports that more than 4,000 ransomware attacks take place every day. Ransomware attacks entities of every size, from small businesses to large hospital systems to entire school systems and city governments.

Ransomware attacks are increasingly costly. Sophos’ The State of Ransomware 2020 report details that organizations that choose not to pay the ransom spend just over $732,000 to return their systems to working conditions. Organizations that choose to pay the ransom are out the cost of the ransom and additional remediation costs, for an average of $1.45 million per attack. That’s in addition to the average 19 days of downtime organizations experience after an attack.

Knowing all this, can your company afford to be a victim of ransomware?

How to Detect a Ransomware Infection – Before It’s Activated

The most obvious sign that you are a victim of a ransomware attack is that your systems freeze up, your data files become inaccessible, and you receive a ransom note from the attackers. By this time, however, it’s much too late to do anything about it other than respond to the attacker’s demands.

It is essential to detect an infection before the ransomware is activated. You need to employ measures that actively seek out ransomware infections in your system.

The process of proactively proving your system for ransomware and other cyber threats is called threat hunting. Threat hunters evaluate network traffic and activity to look for signs the system has been compromised.

One of the most common signs of compromise is the presence of a persistence mechanism. Malware inserted into a system needs to endure when the system is rebooted, or else the attackers have to keep reinserting the malware again and again. To maintain an infection, the malware must have some sort of persistence mechanism. Threat hunters look especially for signs of a persistence mechanism, which they can then analyze and track to discover the malicious software itself.

How to Protect Against Ransomware

There is no single solution that completely protects against ransomware attacks. You need to employ a multi-faceted security program to protect against, detect, alleviate, and recover from ransomware attacks.

Protection Starts with Your Employees

Since most ransomware intrusions start with a phishing attack, it’s important to beef up your phishing defenses. This includes strengthening anti-phishing education for all your employees and stressing – over and over again – not to click links or open attachments in unsolicited email and text messages.

Employees should also be trained not to download files from unknown websites or accept media and USB drives from untrusted sources.

Cybersecurity Defenses

Naturally, your IT staff should play a significant role in your defense against ransomware. Staff needs to make sure that all operating system and software are fully updated and install all of the following:

  • Anti-malware software
  • Web filters
  • Email security filters
  • Robust firewalls

It’s also important to implement measures that ensure ransomware removal in the event of an infection.

Back-Up Your System Just in Case

In addition, you need to take precautions in case your organization is the victim of a ransomware attack. You need to frequently make multiple backup copies of all important files, documents, and software and store some of these backups offsite or in the cloud. You need to be able to restore your system if your system or files are wiped by an attacker.

How Triofox Can Protect Your Business from Ransomware Attacks

Triofox is a file server enhancement solution that provides secure file sharing for your on-premises and remote workforce. Triofox can also help your organization protect against ransomware attacks with its robust ransomware protection.

Triofox continuously monitors all Triofox clients and takes proactive action if it sees any unusual activity from any device. If an attack is detected, the software disables access for the affected device and sends an alert to the system administrator. To enable your team to recover from ransomware and other attacks, Triofox also includes offsite file server backup.

Triofox also provides an easy-to-access version control history that simplifies recovery from Cyber-Attacks including ransomware and malware.

Contact us today to learn more about Triofox’s ransomware protection.

External File Sharing Best Practices

With the growth of work-from-home employees, remote file sharing has become more important than ever. Most organizations employ some sort of external file sharing solution, but all employees must know how to share folders and files safely and securely.

Sharing links that require no authentication may be convenient and useful in many situations, especially when you are sharing read-only files with external users. However, not all content is appropriate for unauthenticated sharing. It is important to put safeguards in place to help protect the organization’s confidential content and make it easy for authorized employees to access.

For these reasons, your organization needs to establish and adhere to a set of best practices for external file sharing.

Why External File Sharing is Essential to Your Business

If your business has employees working from home or on the road, they need to be able to access the same files and documents that they would if they were working on-premises. It is also necessary to share some files — typically on a read-only basis — with clients, vendors, and other external users.

This type of enterprise file sharing results in important benefits to your employees and your company, including:

  • Increased productivity, especially for remote workers
  • Enhanced collaboration between employees in different locations
  • Ability to securely share files with important clients
  • Easier to keep track of users, files, and data storage

Challenges of External File Sharing

Challenges of external file sharing
Challenges of external file sharing

External file sharing is not without its challenges. When implementing an external file sharing solution, you need to be aware of the following:

  • Remote workers need real-time access from any location and any type of device
  • Employees need to be able to quickly and easily locate specific files and content (according to M-Files, 86% of employees say they have difficulties searching for the files they need)
  • Certain files need to be accessible by clients, vendors, and other third parties
  • Sensitive files need to be secured from unauthorized access

Fortunately, all of these challenges can be met by following a set of established file-sharing best practices.

10 Best Practices for External File Sharing

Keep your shared files organized

When your organization opts for an external file sharing solution, it is essential to follow all industry best practices to make this file sharing both easy to do and secure. You want only your employees and designated third parties accessing your shared files – which means all concerned need to be aware of and observe these best practices.

Plan the File Structure

Before you begin file sharing, you need to plan the file structure. You want an orderly, logical, and hierarchical series of folders so that users easily figure out what goes where. This file structure delineates between which files can be shared externally and which can’t.

Follow these best practices when planning your organization’s file structure:

  • Create two top-level folders, one for external sharing and the other for internal sharing only
  • Keep all sensitive documents within a specific master folder so that permissions can be applied at the top level
  • Put all compliance-related documents within a specific master folder
  • Don’t go too deep with subfolders; keep the number of levels no more than five deep
  • Be consistent with your file structure and don’t allow individuals to make exceptions
  • Document your file structure strategy so future managers and staff will know the logic behind what you did

Use Consistent Naming Conventions

Your carefully-planned file structure should be paired with effective conventions for naming your files. Folder names should be clear, descriptive, and consistent. Users should be encouraged to follow similar naming conventions for the files they create and be strongly discouraged against creating inconsistent file names.

Follow these best practices when establishing your organization’s file naming conventions:

  • Use folder names that reflect their content or function; don’t use generic names such as FOLDER01
  • Folder and file names should be descriptive
  • Folder and file names should meaningful to anyone accessing the content
  • Consider a naming convention that includes whether the file is for internal or external use, the department or unit involved, the name of the document, the date of creation, and the current version. For example: internal_department_name_date_version
  • Discourage the use of overly-long names
  • Encourage the use of terms that are commonly used throughout your organization
  • Mandate consistency in file names  and don’t allow exceptions

Employ Collaboration Options

Today’s work environment is becoming increasingly collaborative, with documents passed around and shared by multiple team members. Common best practices to follow for collaborating on shared documents include:

  • Encourage employees to take advantage of all available collaboration options, such as notifications, comments, approvals, and versioning.
  • Employees should opt to “follow” documents so they’ll know when the documents are updated
  • All sharing should take place online, via the browser, not offline

Utilize Versioning

You should configure your file sharing service or software tools to automatically manage the various versions of all documents. Employees need to be assured that they’re always working on the latest versions of their documents, especially in group projects. (This is another reason to discourage or prohibit employees working with offline versions of files.)

Limit Access to Files

Access to all files should be limited to those employees who need access. Not everyone needs universal access to all documents. Employ the Zero Trust model, where no individual has automatic access to valuable data. Limit access only to those employees working on those specific files.

To that end, consider using tiered access, where some employees have write/edit access, some have read-only access, and some are denied access to specific files. Determine levels of access to ensure that files can’t be accessed by individuals without proper authorization.

Setting permission levels is also important when you allow clients, vendors, and others outside the company to access specific files. When dealing with external file sharing, it often makes sense to enable read-only access for outsiders.

Maintain Data Security

Data security needs to be at the forefront of all of your file-sharing activities. You want your data to be secure from theft or other unauthorized access. If your systems are breached, you want your data to remain off-limits to intruders.

Follow these best practices to enhance your organization’s data security:

  • Encrypt all stored data
  • Use end-to-end encryption when sharing, uploading, or downloading files
  • Discourage or prohibit file sharing via email
  • Discourage or disable file downloading
  • Password protect all files that are shared externally

Develop Retention Policies

Documents should not be kept any longer than necessary. Some documents need to be kept for legal, compliance, or historical reasons, but most files used in your organization have a much shorter shelf life. It’s important to cull unnecessary files to both minimize your data storage costs and simplify the search for truly necessary documents. (According to Varonis, 70% of files on file-sharing services are never shared.)

As such, you need to develop detailed retention policies for all files created within or shared with your organization. Here are some best practices to follow:

  • Follow all industry and governmental rules and regulations for how long you need to retain documents
  • Require employees to set expiration dates for all external and public file links
  • Organize in a common folder all documents that pertain to similar retention or compliance rules
  • Discourage or prohibit offline copies of documents
  • Set rules to automatically delete all files past a certain age in non-protected folders
  • Remind employees regularly to delete all unnecessary files

Regularly Audit File Access

It’s essential to know which files are being accessed, how, and by whom. That means regularly monitoring access to shared files – especially those that contain sensitive or confidential information. Follow these best practices:

  • Managers or team leaders should subscribe to notifications when critical files are accessed
  • IT staff should conduct periodic audits of key files to see who has accessed them
  • Access to critical files should be periodically reevaluated

Educate Your Users

Finally, you need to educate your employees on the importance of data security and essential file-sharing operations. They need to know everything about external file sharing, from how to share a folder online to how to share files safely and securely. Equally important, they need to know what they shouldn’t share externally, and why. The most secure file sharing solution is only as strong as the employees using it. Make sure your employees are trained on the proper techniques – and check in on them periodically to ensure they’re following your designated best practices.

Turn to Triofox for Secure File Sharing

Triofox enables secure file sharing and collaboration for both employees and external users, according to the best practices presented above. Users can set an expiration time on public links, make content read-only,  disable downloading, password-protect shared content, and subscribe to change notifications. When you need an easier-to-use, more secure external file sharing solution, turn to Triofox.

Contact us today to learn more about Triofox’s secure file sharing solution.

How to Overcome Data Sprawl in Your Organization

With storage costs plummeting and as mobile device usage increases, data is growing exponentially worldwide. Exponential growth in the use of multiple devices by employees in enterprises has become a norm. Furthermore, the changing paradigm of working away from the office has led to individuals relying on various cloud services to access their work documents.

The transition to purely cloud-based storage services from in-house storage solutions has also increased Data Sprawl. Cloud storage is often cheaper for businesses as it offers a scalable solution that is stored off-site. However, this development has increased Data Sprawl if there are no tabs kept on data growth.

A typical employee working from home may be using his mobile device to access file-sharing services, email systems, and his company’s ERP or CRM Software. As a result, companies are facing data sprawl. To avoid working in chaotic data environments, organizations need to efficiently manage data sprawl.

Let us look at what exactly is data sprawl and how your organization can overcome it.

What is data sprawl?

Data sprawl is the humongous amount of data that enterprises produce globally daily. It happens as a direct result of the data produced due to the growth in various operating systems, mobile and enterprise applications, BYOD (Bring Your Own Device) policies, and data warehouses worldwide.

Data sprawl is the proliferation of data into endpoints, servers, applications, BYODs, operating systems, network environments, and even other geo servers, which can be a challenge to monitor and control.

What are the problems that enterprises face due to data sprawl?

Making sense of data stored at multiple locations

In an enterprise, similar data may be stored at different servers or devices. As a result, it is not an easy task to perform meaningful analysis of data stored in different locations and formats. How does your organization make sense of the data if it is stored in such a way?

Security Concerns

When it comes to devices that have access to company data, security becomes a major concern. Cyber attacks are on the rise, but a lesser-known and equally dangerous threat is the malicious insider; data sprawl puts companies at a higher risk of falling victim to attacks like data theft or data compromise carried out by employees. Worse yet, many organizations fail to combat these attacks simply because they aren’t aware of them.

Data sprawl can create serious security concerns for your organization. With BYOD policies in place, data ends up going outside your secure network. Data stored in cloud file storage repositories (such as OneDrive and Google Drive) may be vulnerable to hacking attempts.

Further, with regulations like the GDPR in full swing, mishandling customer and sales data can result in hefty fines for breaching compliance. Your business may even end up losing customers in the process.

IoT adoption causing data analysis requirements to increase exponentially over time

An estimate by Business Insider predicts that there will be more than 40 billion IoT devices across the globe by 2027. IoT devices today can address real-life problems, and as a result, almost all enterprises have an edge strategy in mind.

Data is the lifeblood of edge computing strategy. Edge devices gather, store, and analyze information about an individual and their environment. More data is in devices in disparate formats, and all this data needs to be analyzed. Enterprises have to first reconcile the data into a single format and then analyze it to make sense of the disparate data. In fact, nowadays, companies are thinking more and more about prioritizing edge IoT for their analytics.

How can you overcome Data Sprawl in your Organization?

1. Opt for On-Premise file-sharing solutions

Rather than having employees adopt the practice of storing files in public-facing cloud solutions such as Dropbox or Google Drive, enterprises should consider going for a private file-sharing solution accessible to employees over the internet. Gladinet is a company that offers Triofox, an on-premise file sharing solution for enterprises. Some of the advantages of using such a solution are:

  • Private file sharing
  • Allowing the enterprise to self-host the solution
  • Integration with your existing Active Directory
  • Enabling remote and mobile access to file server shares directly over HTTPS

Some benefits of file sharing in such a scenario are:

  • Data Privacy is guaranteed
  • Collaboration is simplified
  • File servers can be accessed using mobile devices
  • Management of users, access control, and storage are simplified
  • Permissions can be granularly managed centrally
  • Productivity rises for employees across the board

2. Set enterprise-wide policies for data security

An enterprise-facing data sprawl and the security risks that may arise because of the data sprawl should create policies that outline how employees should access and handle data. An example is a policy that restricts users from accessing the company infrastructure through Wi-Fi networks that are publicly accessible and inherently insecure. Another example is a policy that forces users to change their passwords periodically. Additionally, enforcing multi-factor authentication (MFA) and single sign-on (SSO) along with properly training employees on data risks and related safety measures will go a long way in preventing data loss. 

3. Integrate software applications used across the enterprise

Another way of cutting down on data sprawl is to integrate software applications across the organization. Doing so helps reduce the number of information silos created by different departments or branches of a large enterprise that use various software applications. Not only will doing such an integration cut down on data sprawl, but it will also give stakeholders full visibility into company operations. Such an approach will allow the management to make smarter decisions by drawing upon employees’ collective intelligence at different organizational levels.

Want to know how to prevent data sprawl with the help of Gladinet’s Triofox? Signup today here for data sprawl prevention.

Migrate Data to Cloud

Cloud computing and storage was one of the major enablers of businesses around the globe over the last decade. It may have started as a buzzword in 2010, but the infrastructure that supports cloud adoption can now transform how your company and employees perform work. Analysts expect the global public cloud services market to reach $623.3 billion by 2023.

Cloud migration also means different things to different organizations. A single team may not need all the company information available in the cloud, so you may want to implement a hybrid system that only provides access to specific files from outside the network. With Triofox, you can quickly migrate the on-premises data to the cloud and set up a remote access solution that remains secure while enabling remote work.

What Happens When You Migrate Business Data to the Cloud?

The cloud is the term you use for information that remains accessible from outside your corporate network. Once you move your data to the cloud, your staff can access files and folders from any connected device using a secure connection. Every company will have different needs, so the cloud migration strategy you use should consider your business needs. Triofox helps you to use your existing IT infrastructure as part of your cloud deployment.

Why Should You Migrate Your Business Data to the Cloud?

To understand the benefits of moving your business data to the cloud, you’ll need to consider your current pain points. If you regularly consume more IT resources than you have available, a cloud service can help you overcome those challenges. Some of the biggest benefits of cloud migration include:

  • Reduced cost of resources as you only pay for what you use.
  • Improved redundancy as you no longer depend on on-premises servers.
  • Increased performance of the IT systems and greater productivity from your resources.
  • Greater elasticity and self-service provisioning.

How Is Your Data Stored in the Cloud?

All your business-critical data that’s in the cloud still exists on servers. The difference is that you’re no longer responsible for provisioning and maintaining your servers (unless you opt to deploy a hybrid cloud model. Most organizations prefer a hybrid model as it gives you control over specific parts of your IT infrastructure while making service providers responsible for other portions.

If you want to deploy only some of your business data to the cloud, you can use Triofox for your cloud migration strategy. The software enables you to provide remote access from any workstation with a secure connection to either on-premises file servers and other data or third-party cloud services.

How to Establish a Secure Connection to Retrieve Data from the Cloud?

Every implementation is different and uses a variety of cloud migration services that will influence how you find your information. Triofox enables you to configure and map a cloud network drive accessible from your employee’s workstation or mobile device. If your organization uses Microsoft Active Directory, you can maintain your current network and drive structures while granting access to the specific file server shares to your employees.

Start Your Cloud Migration Checklist by Checking Out Triofox

Triofox is a smart and secure way to start your cloud migration checklist. It ensures you control all your data sources from a single management console without increasing data sprawl. Using your existing network layout, on-premises infrastructure, and employee credentials, you can start your cloud migration with Triofox quickly.

If you want more information about how to migrate to the cloud using Triofox, schedule a demo with us today.

Access File Servers Without a VPN

Many companies struggled to comply with government regulations and stay at home orders that aimed to keep staff safe during the COVID-19 pandemic. For some, it was more complex than simply setting up a Virtual Private Network (VPN) and allowing staff to work from home.

Governments around the world had to act quickly to slow the spread of the virus, but the best way to protect populations was to enforce the necessary social distancing. The boost this gave to remote work technologies hasn’t gone unnoticed. Stock prices for companies who were perfectly poised to provide remote work tech skyrocketed.

Similarly, employees who had to perform duties from home found that productivity stayed the same or even increased. While work from home has been on an upward trend over the last ten years, since the start of 2020, it is now part of good business practice for your organization to establish an effective and secure remote access solution. If your company operates in an area or territory where VPNs are illegal (like the United Arab Emirates), you can still implement remote work and it may even be a better solution than a traditional VPN.

Why are VPNs Illegal in the UAE?

In July last year, the UAE’s President, His Highness Sheikh Khalifa bin Zayed Al Nahyan published a royal edict banning the use of VPNs. In an attempt to combat cybercrimes, the law states that anyone using a fraudulent computer network protocol address (or IP address) to commit a crime or just to prevent discovery will face imprisonment and have to pay a hefty fine.

The wording of the law may leave some VPN providers guessing if there are any loopholes, as the two major telecom companies (Etisalat and Du) does provide the service legally. Seeing as the majority of residents living and working in the UAE are foreigners, the law creates an inconvenience for individuals and companies alike.

The UAE isn’t the only territory that banned VPNs. Currently, the following countries have laws prohibiting or limiting the use of these networks:

  • Russia, Belarus, North Korea, Turkmenistan, Iraq, and Turkey have implemented complete VPN bans
  • UAE, Uganda, and China have tightly regulated or partially blocked VPNs

For companies operating in these territories, there’s no upside to not complying with the regulations. In the UAE, some VPNs may still work but if you’re operating your business and relying on remote work, it’s definitely not worth the risk. Besides, VPNs are no longer the most efficient remote work tech available today.

What are the Drawbacks of VPNs?

VPNs are actually an outdated technology. It’s been around for ages and has received little to no updates except slight improvements with the encryption used by these connections. Other drawbacks include slowing down your internet connection, becoming costly at scale, and requiring excessive admin effort to maintain.

Some services may also block VPNs and prevent access, making the effectiveness of this solution uncertain. The worst providers have little scruples and could be selling your browsing and internet habits to a third party. Although most corporations won’t use a VPN service that has a bad reputation, if you don’t know what’s going on in your network, it could put your organization at risk.

A final drawback of VPNs is that it grants complete access to the company’s internal networks that could see personal devices infect the IT system with malware or viruses. With newer remote work technologies available, the effort, risk, and uncertainty regarding VPNs should make it a final resort instead of a preferred solution.

How Does a VPN Work?

VPNs allow you to access resources on a network by transferring your connection via an encrypted channel (also called a tunnel or pipe). The destination will see your address as originating from within the network and as such, allow you to access files, services, or other infrastructure via the VPN’s server.

Any request from your device will go to the VPN server before it re-routes you to the required network resources, usually encrypting the request between the origin and destination. It’s these additional routing paths required between you and the destination that will influence your internet speeds, leading to inefficient connections.

Are There Viable VPN Alternatives Available?

You don’t have to move your company servers to a cloud service to enable remote access. With Triofox, it’s still possible to provide secure access to your file servers while your staff works from home. You can implement remote work that’s compliant with the applicable laws and without having to expose your servers to the internet.

Benefits of Triofox for Remote Access to On-Premises File Servers

To provide companies with secure, efficient, and compliant remote access, Triofox comes with a host of features. Triofox is an easy-to-use, encrypted solution that outperforms VPN in most metrics. Here are some of the primary benefits you get from using Triofox.

Assures Safe and Secure Remote Access to File Servers

Instead of implementing cloud storage that will increase data sprawl in your organization, you can retain your existing file server deployment while enabling secure remote access. Triofox allows you to connect directly to your on-premises file servers and network drives without having to implement any additional solutions or elevated security controls.

Reduces Need to Retrain Users

Some VPNs are complex to operate and maintain, requiring additional training for your users and administrators. Troubleshooting issues with a VPN is complex and time-consuming. With simplified and encrypted access to your company servers, you won’t need to spend additional time and resources on educating your employees on the safe use of a VPN.

Triofox integrates with your existing active directory and NTFS permissions, eliminating the need to administer multiple access control solutions. For employees, it’s easy to use and works just like any mapped network drive or file explorer.

Works Like Cloud Storage Using Your Own Servers

Users can access all their work files as the sharing and security settings extend to remote locations without requiring a reconfiguration of your IT systems. Triofox provides you with Office365 integration to help you get back to work quickly. You also get support for offline folders to keep staff productive even when internet connections aren’t available. To keep everyone on the same page, you have on-demand synchronization and parallel data transfer for large files.

Comes with Loads of Security Features

Endpoint and connection encryption keeps all communications secure, while staff will only have access to the files and folders you already permitted them to use. Additional security features include two-factor authentication (2FA) with support for both Google Authenticator and Amazon MFA or DUO.

Keeps Staff Productive from Anywhere

Once workers aren’t sharing a workspace, it’s a challenge to keep them informed about progress and prevent mismatched data. Triofox helps you by providing version control, file locking, and conflict detection. Alerts and change notifications help prevent any mistakes from creeping into your workflows and ensures all employees know what another is doing while working remotely.

Consider Triofox as Your Remote Access Solution

Triofox brings new efficiencies to workforces who are required to work remotely. With VPNs, the admin effort is massive while access is slow or in some cases, prohibited. As Triofox extends your file servers’ NTFS permissions and integrates with your active directory, it enables collaboration from any remote location. You can reduce the costs associated with VPN solutions, minimize your data sprawl, boost your remote work productivity, and enforce all data security just like within your corporate network.

Simplify your file server management and ensure compliance with Triofox even when moving to a mobile workforce. To see how it works, sign up for a free trial today.

5 Remote Access Risks to Prevent (Plus How to Simplify Your Home Security)

As you work from home to adapt to the new normal, you could be unaware of the threats posed to your home security.

At the office, the IT department ensures that corporate data is protected by correctly updating corporate devices. This is also done by setting up anti-malware software in their organization’s network and devices such as anti-spyware, antiviruses, and firewalls.

However, when you shift to remote work and use your personal devices and network, you can’t guarantee their safety because they are not under the management of the IT Team. This lack of protection increases the risks of being attacked.

When you leave your devices unmanaged, they become vulnerable to hacker infiltration and corruption by malware. In effect, when you try to access the corporate network through VPN with your devices in this state, it’s as if you’ve turned them into Trojan horses. Neglecting your home security can make your devices carriers of malware that may eventually result in a corporate nightmare.

According to a survey led by Malwarebytes, a cybersecurity firm, remote workers inadvertently expose 20% of their organizations to security breaches. As a consequence, their organizations literally had to pay the price for the damage caused by malware infections and security breaches.

You can prevent this from happening by identifying remote access risks and learning how to simplify your home security.

5 Remote Access Risks You Need to Know

Keep your organization’s network safe by knowing the top five remote access risks you must prevent:

1. Weak Remote Access Policies

You may unknowingly make your network more susceptible to hacking by connecting to an unsecured Wi-Fi network, visiting harmful sites, or downloading dangerous software. Plenty of legacy firewall rules permit entry to most areas of the VPN, making your network more accessible to attackers.

No matter how secure your Virtual Private Network (VPN) is, you have to be careful of sudden cyberattacks. For your company, it’s safer to base access on user identity. Only grant certain groups limited access depending on what the job requires. More access can be given when needed.

Use network segmentation and layer 7 control to lessen the movement of an attacker. You should also patch internal servers and clients, as well as take advantage of advanced threat prevention capabilities, and use an antivirus to counter infiltration.

2. A Deluge of New Devices to Protect

Since the workforce has shifted from being on-site to remote, it has become a challenge for security teams of organizations to determine which devices they must protect. While there are organizations that let their employees bring their work devices home, others are permitted to use their personal devices for business purposes.

For this reason, security teams must be able to install, manage, and support security products even while the users are at home.

Begin by expanding endpoint security to remote employees. You have to broaden both the detection and response capacity along with the endpoint security.

Decide which endpoint and network solutions apply to your geographically distributed workforce. Choose solutions that counter fileless attacks, malware, exploits. They must not only prevent these threats but be able to notice suspicious behavior.

Only allow trusted devices to connect to the corporate network.

3. Lack of Visibility into Remote User Activity 

Security teams have trouble keeping track of remote endpoint devices for malware and other cyberthreats because they cannot see the remote user’s activity and traffic inside the network. As a result, it makes it harder for them to check if there are threats from remote users or see if an attacker who can transfer to the hosts of the network has penetrated a user’s device.

Instead of going for point solutions, look for security platforms that boost integration between systems. This lessens the need to keep switching between tools and all data becomes more visible, even remote user activity.

4. Users Mixing Home and Business Passwords

If you tend to recycle your passwords, you should stop it now. Using the same password for different websites or accounts means that if one of them becomes compromised, your password could get posted on a site such as pastebin.com. Then attackers will be able to take over every account you own, even the ones you use for work. You wouldn’t want that to happen, would you?

Using personal devices and networks makes this worse since the standard of security is not as high as it is in the office.

As a precautionary measure, security teams must teach users how to tell if they are being phished, advise them to create strong and unique passwords, and use a password manager especially if they have a hard time remembering their passwords. Enforce multi-factor authentication and client certificates. Everyone in the organization should be informed of this, especially if they do not have an on-site email or network security.

5.  Opportunistic Phishing Attempts

The COVID-19 pandemic has brought with it a lot of uncertainty and has also given scammers an excellent opportunity to phish. They influence users to click on malicious links by instilling fear, panic, and urgency. This is why the Coronavirus Scam has so many victims. When users get overwhelmed with information about the pandemic, it pushes them to indiscriminately click on every link related to it.

In order not to become a victim of phishing, employees should be informed about how to detect and report suspicious emails. They should also be instructed to keep their email security updated and their endpoints protected.

If you simplify your home security, you’ll be able to fight against these threats effortlessly. You can do this with the secure remote file server access using Triofox.

Simplify Work from Home Security with Triofox

Triofox provides remote access using agents to connect to the corporate network via HTTPS. These are some of the advantages of using it for remote work:

Simplifies remote access

It makes remote access so easy that users don’t need the training to be able to access it. It gets rid of VPN headaches and support calls. You don’t have to move to the cloud.

You are also provided a mapped drive that’s similar to the one connected to the file server.

Makes remote access just as secure as working in the office

It insulates corporate networks from unmanaged devices. This eliminates the threat from unmanaged networks and devices that can easily be hijacked to create Trojan horses that use VPN connections as infiltration conduits.

Helps control your unmanaged endpoints

Triofox’s management console provides policy-based administrative controls that prevent or protect against suspicious behavior on the client’s server. These are: 

  • Stopping executables and zip files from being run from mapped drive. You can be sure that there wouldn’t be any unwanted access to your files through the mapped drive. You’ll be able to find the location of the data, who can access it, and how they’re using or sharing it. You can centrally manage users, access controls, and storage for each user if desired.
  • Auditing and reporting to keep track of suspicious behavior. Every activity is monitored so you know whether someone has hacked into your server or if malware is present. You won’t have to panic over a surprise security attack.
  • Endpoint encryption, remote wipe, and other data loss features. No need to worry about your files getting corrupted or accidentally deleted. You also don’t have to fear losing your data forever.

Stay Safe from Remote Access Risks

Cyber attackers are always on the prowl whether you’re working in the office or at home. You need to take the necessary measures to secure your network and devices wherever you go. You must be able to select a security solution that fits your remote team and educate them on how to spot these potential cyber threats.

Don’t let remote access risks ruin your business continuity. Keep remote access risks and other IT threats at bay by installing Triofox now. We mobilize your servers and increase your workforce’s productivity without sacrificing data ownership, data privacy, and security. We also help you achieve a seamless transition to remote working by securing your remote and mobile access to file servers.

Want to know how to safely share files in a remote office? Read our guide about secure file sharing.