Why You Need to Create a Shared Cloud Drive (And How to Easily Transition to It)

According to a recent poll, 85% of employees believe they could do their jobs remotely. Since 2005, the remote workforce in the United States increased by 173%, amounting to about 5 million employees. Allowing staff to telecommute can increase employee engagement, foster loyalty, and increase productivity – and companies are realizing these benefits.

Whenever the question of working remotely comes up in organizations, management’s first concern is how much effort it will take to enable work from home for their staff. Even if the company doesn’t implement a formal work from home strategy, giving staff remote access to company information can improve productivity. The simplest way to start is to create a shared cloud drive that employees can access from any device.

How Creating a Shared Cloud Drive Improves Remote Access

Virtual Private Networks (VPNs) allowed secured access to company data while enabling staff to access the corporate network from a connected device. However, even if a company invested in a VPN, maintaining it created additional overheads for the IT department. They had to limit how many workers logged in remotely as a VPN could only handle a certain amount of simultaneous connections. If more employees required access, the company would need additional licenses, making VPNs an expensive solution for remote access.

Using existing shared drives with a cloud file server that grants access to employees using their network credentials is a more efficient solution for enabling remote work. As most staff are already familiar with using mapped network drives, making these available from a cloud interface can solve many of the concerns the management may have.

Employees who work inside the office network can map a network drive by navigating to the file or folder and using the path to bind the drive to their credentials. They can choose which drive letter they want to assign to the folder and should use the full Universal Naming Convention (UNC) path, including the domain name. This will provide access to the shared drive from their PC’s file explorer.

5 Benefits of Triofox’s Shared Cloud Drives

Triofox’s private cloud migration capabilities give organizations the ability to set up remote sharing of their mapped network drives. It doesn’t require additional hardware or appliances on-premises, interfacing directly with the company’s file servers instead. Unlike other cloud storage solutions like OneDrive, Dropbox, or Google Drive, Triofox integrates with the company’s Active Directory (AD) to enforce existing file and folder permissions. Employees can access their files from a mobile device or browser, helping them remain productive from anywhere.

Here are five ways Triofox improves remote working with shared cloud drives.

1. Familiarity Across Devices

Most employees know how to use mapped drives and shared folders in the office network. Usually, with a remote access solution like a VPN, it requires training staff on how to use the technology. With Triofox, the company can replicate the same office experience on mobile devices or web browsers. Staff won’t end up navigating around an endless maze of drives and folders.

2. Reduced IT Overheads

Triofox is easy to deploy and has an intuitive interface that doesn’t add additional burdens to the company’s IT department. By inheriting access permissions from the company AD, Triofox doesn’t require any additional administrative load from network security professionals. The protection of the internal network extends to the cloud drives.

3. Collaborate Productively

File management capabilities like versioning and automatic locking increase staff’s capability to work concurrently and efficiently. Triofox also reduces the cost of compliance by generating an audit trail of every shared file’s change history.

4. Scale Effectively

With Triofox, the on-premises infrastructure can host all the cloud accessible data, allowing firms to scale with ease. It also allows firms to be cloud-ready and transition their data to a public, private, or hybrid cloud deployment.

5. Secure Yet Accessible Data

The rise of cloud services offered a solution to firms but also increased their attack surface. Security professionals experienced with working in a closed corporate network didn’t have the skills and expertise to deploy their infrastructure to the cloud safely. These concerns hampered private and public cloud adoption in organizations until a solution presented itself.

Triofox combines the hardline security infrastructure of an on-premises deployment while enabling a scalable cloud access model. It leverages the existing security layers built into the company servers and group policies (including NTFS permissions) to keep information safe, yet accessible. After the company configures the solution, staff can access their shared drives from a web or mobile interface.

Enable the Remote Workforce with Triofox Cloud Shared Network Drives

Using Triofox to enable remote work in companies can speed up the implementation without compromising any of the corporate network’s security. It provides companies with a flexible solution that adds a layer of remote functionality to their existing file servers.

With more organizations now depending on staff to be productive while working from home, Triofox streamlines the company’s deployment strategy and establishes a robust, cloud-ready ecosystem for future resilience. You can try Triofox as a free cloud storage solution by signing up for a trial period.

Efficiency in the Remote Office: Everything You Need for Secure File Sharing

Companies have to establish an effective remote file sharing strategy to cater to a variety of different business cases. A site office may have to capture field data and share it with the entire team in real-time. Engineers working remotely may be required to check out a license token from the company servers before they can use an application. Mostly, it’s just having access to the latest version of a file on a shared drive secured within a corporate network.

When schedules matter and teams need to work together while remaining apart, a fast and efficient remote file sharing solution is vital for business success. However, granting remote file access in a computer network presents benefits and risks to the organization. If they don’t provide easy access, staff will be less productive. Yet, if they don’t prioritize security, it opens them up to cybercrime, data loss, or even corporate theft.

Traditional systems tended to err on the safe side, forcing remote users to go through multiple layers of security and authentication before granting them access. It made remote work laborious and frustrated IT engineers who had to troubleshoot a list of dependencies when something went wrong, which it often did.

Challenges with Remote File Sharing Technologies Like Virtual Private Networks

Incremental improvements in file-sharing technologies enabled more knowledge workers to start operating remotely. As companies learned how to access a network drive from outside the network securely, they adopted policies that allowed staff to be productive from almost anywhere. One of the oldest and well-known technologies that organizations used to achieve this are Virtual Private Networks (VPNs).

Disadvantages of VPNs for Remote File Sharing

VPNs remained the standard for secure file access over the last two decades. It’s only recently that new technologies became available that could compete with these systems. The drawbacks of VPNs encouraged developers to build alternative solutions for remote file storage and access.

Some of these drawbacks include:

  • Scalability – VPNs can only handle a limited number of concurrent connections at a time. This makes it difficult to scale when more users are logging in remotely. If the company needs a greater number of simultaneous connections, the more they will have to spend on their VPN licenses. This also makes using a VPN as a remote access solution expensive.
  • Speed – By routing all information through the VPN server instead of the ISP’s infrastructure, networks tend to be slower. Some estimates found a VPN reduces network speeds by up to 90%. Performance will also decrease as more users log on to the network. The company will have to compensate for the reduction in bandwidth when using a VPN.
  • Complexity – Every company’s digital technology stack is unique. Setting up a VPN that works with all the company’s information networks and file servers requires expertise in a variety of disciplines to configure it correctly. The team responsible for setting up the VPN solution will still need to add additional network security protocols on the endpoint devices to keep the company’s systems secure.

How to Share a Folder Over the Internet Securely Without a VPN

The most efficient solution available now for sharing drives and folders over the internet is a remote server access tool. Triofox has all the benefits that come with a VPN secured connection without using the same dependencies. It streamlines remote access and allows staff to collaborate effectively while working from anywhere.

Triofox’s remote access file server integrates with the company’s Active Directory (AD) directly and inherits the existing NTFS permissions to manage remote access. It reduces the burden on IT staff while giving remote workers secure access to their files from anywhere using a web file manager.

The Benefits of Triofox to Access External Hard Drives Remotely

Packed with features, Triofox overcomes the shortcomings that traditional VPN solutions bring to a corporate network. Designed for speed, Triofox provides fast and secure access to specific files or folders. For organizations that need to implement a work from home solution quickly, Triofox is the easiest way to enable remote access from any connected device.

The benefits of Triofox remote server access include:

  • Improved Productivity – With integration to Office 365, staff can collaborate using web-based co-editing and co-authoring.
  • Granular Control – Use web links for files and Outlook attachments to share information with access controls and expiration dates.
  • Secure Access – Using HTTPS and SSL protocols to process access requests means all information remains secured and only authorized users have access to the remote files and folders.
  • Reduced Bandwidth – Triofox saves on bandwidth and speeds up drive navigation by only downloading the folder structure before accessing the intended file.
  • Simplicity and Ease of Use – Unlike VPNs, Triofox is easy to implement and can enable the company to start remote work within minutes instead of weeks.

Enabling Remote File Sharing for Workers to Telecommute Efficiently with Triofox

To keep track of all the different transactions from remote workers, Triofox comes with complete auditing and reporting capabilities. Compared to a VPN, Triofox is a cost-effective remote server access solution that leverages the company’s existing on-premises infrastructure for a reliable, fast, and secure connection.

Please visit “File Server Remote Access without a VPN” for more information.

Transform Collaboration with Triofox Secure File Sharing

Files have always proven to be a vector for the spread of malware. According to Verizon’s yearly Data Breach Investigations Report, 92 percent of all malware spread via email attachments. That makes providing access to a secure file sharing tool critical for your data security and your employees’ productivity.

However, secure file sharing does more than keep your network safe. It’s also a powerful tool for fostering a culture of collaboration within your organization. Support your workers’ ability to collaborate with an ecosystem that eliminates the physical limitations of the office and delivers the files – and sharing capabilities – required.

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Great Minds Do More Than Think Alike

The link between employee collaboration and a company’s reputation for innovation is well-studied. Research suggests that collaboration and innovation are directly – and positively – linked. In PwC’s Innovation Benchmark study, executives cite innovation and the willingness to collaborate as integral to a company’s success in the 21st century.

However, creating a culture of collaboration relies on more than simply promoting teamwork as a value. According to some experts, a collaborative business environment is a direct result of the rise of digital technology, widely called the fourth industrial  revolution, or Industry 4.0. In other words, this culture shift is driven by the introduction of technologies in the workplace that unlock new ways to connect and create.

Why Secure File Sharing Matters

As more and more business operations occur digitally, the ability to share files easily and securely matters more. Choose secure file sharing because:

  • Version control matters: Banish confusing email attachments and multiple copies that all seem to have different updates.
  • Accidental file sharing constitutes a breach: Some 60 percent of office workers have accidentally sent a file to the wrong person.
  • Organization breeds efficiency: Stay efficient and productive by making secure file sharing an extension of your existing file servers – not a separate service.

Triofox Enables Secure File Sharing by Enhancing Collaboration

Secure file sharing has always represented a requirement for data security. However, when leveraged correctly, it does more than keep your sensitive information safe. Triofox supports secure file sharing to enhance collaboration across your organization. Enjoy:

Integrations to Support Productivity

Triofox integrates seamlessly with other Windows resources to enhance the functionality of your file servers. Embrace easy, efficient, and secure file sharing with an Outlook integration that lets you create expiration dates or other access controls. Or, integrate with Office 365 to allow your workers to co-edit, co-author, and securely share files within the program.

Simplified Sharing Experience

Make large file transfers easy with web links directly to shared files and folders. You can even empower your employees to securely share files with users who aren’t in the Active Directory thanks to Triofox’s special file locking and version control capabilities.

Powerful, Streamlined Permissions

No matter how extensive the collaboration becomes, you’ll maintain visibility with extensive auditing and reporting tools. Likewise, maintain control with your file server’s native NTFS permissions, including the ability to modify rules defining users permitted to share files or access specific links.

Improve Your File Server Capabilities with Triofox

Whether transmitting files to colleagues or clients, the secure file sharing features within Triofox keep your operations efficient and safe. Embrace collaboration and drive innovation by giving your employees the tools they need to connect, create, and succeed.

Triofox provides secure remote access and file-sharing capabilities for your Windows file server. Get started with a free trial now.

Offsite Backup Solutions for Disaster Recovery

Version control and file retention represent the core of all solid data protection strategies. Make sure you’re supporting both with offsite backup solutions.

Storing backups remotely enhances their security and reliability, ensuring they’ll always be available. Unlike local backups, they can’t succumb to physical disasters in a business or security breaches that target the corporate network.

Triofox helps ensure business continuity by leveraging the cloud, file synchronization, and more.

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How Offsite Backup Solutions Support Disaster Recovery

Offsite backup solutions store copies of your company’s most critical information in a physical location separate from that of your main business operations. This may be a different building, the offices of professional backup services, or in a digital location such as on a public cloud.

Storing backups off-site has many advantages in terms of disaster recovery. They’ll allow you to:

Stay Operational Even If the Office Is Not

If a disaster affects your physical business’s location, such as your office, offsite backups mean your data remains available even if your office is not. That leaves you free to transition to a remote workforce or acquire a new office space to quickly resume operations.

Never Lose Critical Business Information

Offsite backups are usually disconnected from other parts of your data ecosystem. That makes them harder to access, corrupt, or steal. With them, threats like ransomware attacks are neutralized, and you’ll never have to worry about losing copies.

Leverage Multiple Backup Methods

Since offsite backups are typically digital in nature, it’s easier to produce multiple copies of your backups. You can keep a digital copy on your local server, a secondary copy on the cloud, and a tertiary copy with a technology provider.

Get Up and Running Faster

Disruptions to your operations may damage your revenue stream unless you can return to normal operations quickly. Offsite backups make it easier to get up and running faster, thereby minimizing the potential fallout of an incident.

Embrace Business Continuity with Remote Backup Solutions in Triofox

Triofox supports disaster recovery and business continuity with robust backup and file server synchronization capabilities. Together, these features keep you up and running no matter what happens in the world. We accomplish that through four primary strategies:

  • Private cloud backups: If your file servers are ever offline, we’ll help you maintain worker productivity with a backup repository on a private cloud.
  • Public cloud backups: Make the most of your AWS or Azure accounts by harnessing them for offsite backups.
  • Branch office file server synchronization: Keep your files synchronized across your organization – from remote branch offices to headquarters.
  • Data center synchronization: Ensure everything on your Windows file server remains frequently backed up at a data center in your region.

Augment Your Business Continuity Strategy with Triofox

Developing an effective disaster recovery strategy is just one step in your wider business continuity plan. Make sure it includes offsite backup solutions. By storing your backups off-site, you gain extra security and reliability if a disaster affects your physical business location. With Triofox, harnessing offsite backups is easy. Enjoy the ability to resume operations anywhere, at any time.

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Ransomware Protection in 2021: How Triofox Can Help

Got ransomware protection? If not, you need it. Ransomware is a type of malware cybercriminals use to seize a company’s files or sensitive information, encrypting it and demanding a ransom for its safe return. Those ransoms can – and do – range into the hundreds of thousands of dollars. About half of the companies that have suffered a ransomware attack pay – but as few as 26 percent get their files back.

Make sure you’re empowering your mobile workforce with tools that include robust ransomware and data protection.

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Ransomware Has Forced a Rethinking of Data Security Needs

Ransomware is a very serious threat to any organization under normal circumstances. It can wipe out entire operations, and hackers have little impetus to restore files once they have been paid. With the coronavirus pandemic forcing an unprecedented number of businesses to embrace remote work, that threat has amplified now more than ever.

In the first quarter of 2020, ransomware attacks jumped significantly as hackers set their crosshairs on the swelling ranks of professionals working from home. At least 36 percent of executives on the CNBC Technology Council have seen ransomware and similar threats spike. Hackers target professionals who work from home using unsecured networks, poor access practices, and devices lacking an updated antivirus software.

Why Ransomware Thrives with a Mobile Workforce

Ransomware, like other malware, thrives when employees work from home due to the presence of the following unique challenges:

Device Ownership & Data Control Questions

Companies can’t control how workers use their devices in their free time, meaning that a device can never be truly secure.

Poor Connection Visibility

Workers may rely on several devices such as a laptop, tablet, or smartphone to complete their work. This makes it difficult to spot devices that shouldn’t be connected to the company’s network.

Backup Complications

Multiple users accessing resources and files remotely complicates version control, reducing the ability to create up-to-date backups.  

Ransomware Protection: Keep Your Data Held Safe, Not Hostage

Triofox enhances Windows file servers using cloud technology to keep your mobile workforce productive and secure without creating complications around device ownership or data privacy. It’s also a powerful layer of security against threats like ransomware. Use Triofox to:

  • Simplify security by eliminating confusing practices: Avoid VPN headaches or other complicated procedures that employees may sidestep because they’re inconvenient.
  • Enhance access control and data protection: Secure remote access means only authenticated users can access your company’s sensitive data.
  • Robust audit trace and file changelogs: Enjoy full visibility by extending Windows shadow copy services with file versioning.
  • Advanced backup capabilities: Define a backup target location and replicate assets to off-site servers, other on-premises locations, a public cloud, or a centralized Triofox server.
  • Keep files on the file server: Triofox doesn’t remove files from your file server, keeping them safe even if a device becomes compromised.

Neutralize the Threat of Ransomware with Triofox

Any company using digital files or processes needs robust cybersecurity measures. As the coronavirus pandemic forces more companies to embrace a mobile workforce, enterprise ransomware protection has become vital.

Empower your remote workers with the right tools and protections to remain productive and secure. Use Triofox to help your workers enjoy secure access to your Windows file server no matter their location.

Ready to transform your mobile workforce? Try Triofox for free right now.

Empower Your Employees with Secure Remote Access Using Triofox

If your company is transitioning to a remote workforce in response to COVID-19, you may have encountered the unique challenges associated with providing your work-from-home employees the needed access to company resources and data.

Triofox enables on-premises file server access by leveraging cloud technology with secure remote access to keep your daily operations flowing. Here’s a closer look at secure remote access and how it can expedite your organization’s transition to remote work.

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What is Secure Remote Access? A Quick Definition

Secure remote access refers to security policies or strategies taken to protect the transmission of sensitive data when accessed from devices or networks not controlled by the company.

Why Secure Remote Access Matters

As internet-connected devices and digital processes have flourished in the modern work environment, many organizations no longer bind their workforce to a single location. Employees can now access company resources and networks remotely from a constellation of devices and locations.

While this affords many salient benefits to organizations and their workers, it also renders traditional data security measures obsolete. Old ideas about access control via endpoints and passwords fall short in remote environments because they rely on the physical presence of an employee in the office using a pre-secured set of devices.

Secure remote access, on the other hand, ensures anyone who remotely accesses your file server or network is authenticated and uses a secure internet connection. It essentially is another layer of security between your users (or workers) and your data. Before allowing a user to connect to your file server, the application running a secure remote access policy may check for:

  • Security: Confirms that connected systems have updated antivirus and firewall, that all patches are present, and that no dangerous processes are running.
  • Single Sign-On (SSO) measures: Authenticated users can access certain resources with their initial login credentials.
  • NTFS Permissions : Existing permissions on your file server will be applied to remote users.

Get Secure Remote Access for Your File Server

Triofox simplifies remote access to your Windows file servers by providing a clean, secure interface for your remote workforce. It doesn’t take any files or data out of your file server. Rather, it introduces a robust secure remote access policy to empower your employees to connect securely to the resources they need. With Triofox, you’ll enjoy:

Single Sign-On and Two-Factor Authentication

Triofox can integrate with Azure AD and other SAML 2.0 compatible identity services. Once your users have authenticated themselves in Triofox, they’ll have the same access to your company’s file servers when working from home or their remote workspace as they would at the office.

Endpoint Encryption

The platform will automatically encrypt any data at all endpoints, ensuring that your most sensitive information never leaves a secure environment no matter where your workers access it.

Advanced User Controls

This lets you inherit existing user and role permissions from your file server and apply them to your remote workers’ devices with ease. It also allows users to simplify their login processes using Active Directory.

Choose Fast, Secure Deployment with Triofox

As business processes become less reliant on or restricted to a physical location, data security and remote access have become a focal point in operations. Secure remote access is just one of the many benefits Triofox delivers to companies seeking a rapid solution that supports a mobile workforce. Enhance access to your file servers with a simple, secure solution. Try Triofox for free now